Research Coordinator – Research Administration
University of Tennessee College of Arts & Sciences
full-time
Posted on:
Location: Tennessee • 🇺🇸 United States
Visit company websiteSalary
💰 $68,000 per year
Job Level
Mid-LevelSenior
About the role
- Act as a liaison with university research administration (ORIED and DRA), collaborating institutions, subcontracting entities and with other departments regarding all levels of grant development and submission
- Review sponsor guidelines, identify key requirements for all grant submissions, ensure compliance with Request for Proposal, track deadlines and communicate those to PIs
- Work with PIs to prepare accurate, appropriate and compliant budgets, budget justifications, submissions timelines, checklists of requirements, planning meetings and other required documentation for grant submissions
- Submit grants through Cayuse working with central research office all the way to sponsor receiving proposal
- Collaborate with PI for a smooth transition from pre-award covering project overview, types and time frame of all expenditures and any related compliance matters with sponsor or university policies
- Review awards to ensure consistency with proposal and any financial terms & conditions
- Monitor budgets and financial deliverables in line with award document including variance analysis
- Monitor, document and audit expenses for reasonableness, allocability, consistent treatment and allowability
- Work with central research office to resolve issues with contracts, invoicing, costs or other discrepancies
- Utilize excel to update budgets and forecast costs in a visually digestible way for PI
- Meet with & advise PIs to review expenses, spending trend, areas that need attention, sponsor approvals and forecast through end of project
- Coordinate with BFO on personnel forecasts and updating personnel projections in assigned project forecasts
- Process all award actions across all projects with appropriate documentation and approve Order Request Forms
- Complete schedule of final charges during the closeout process of each project and monitor invoicing across projects and prepare project invoices
- Participate in year-end activities, conduct monthly reconciliation of departmental ledgers, manage and reconcile department PCard
- Support faculty travel, purchases, contract submissions, and invoicing on sponsored projects and internal awards in compliance with UT policies and procedures
- Develop standard operating procedures, maintain financial documents according to the research business office file structure and university retention periods
- Audit transactions across all projects ensuring accuracy with documentation and coding, budget, compliance and reasonableness
- Procure and support office and research supplies, track orders, reconcile receipts, and ensure purchases align with budget/grant guidelines
- Resolve administrative problems by proactively identifying and troubleshooting administrative issues, and proposing solutions aligned with UT practices
- Other duties as assigned
Requirements
- Bachelor’s degree in accounting, finance, business administration or related field
- 3 years accounting/finance/business administration experience with one year experience related to pre and/or post award activities on sponsored projects
- Intermediate Skills in Microsoft Excel
- Pre and post award activity knowledge with sponsored research
- Ability to produce and present financial forecasts and proposed budgets, use for Excel budget management and forecasting
- Ability to advise on time sensitive compliance and budget matters
- Knowledge of interpreting and applying federal regulations relative to sponsored research
- Demonstrate strong interpersonal skills and leadership skills to deal effectively and tactfully with personnel at all levels
- Preferred: 2 years of experience directly related to pre and/or post award activities on sponsored projects, Extensive knowledge of Uniform Guidance
- Preferred: Knowledge of University of Tennessee policies, procedures and software systems (i.e., IRIS, Cayuse)
- Preferred: Ability to create financial models & dashboards in excel
- Position has the possibility of being remote but may require travel to the State of Tennessee on occasion