Duke Careers

Grants and Contracts Manager

Duke Careers

full-time

Posted on:

Origin:  • 🇺🇸 United States • Alabama, Arizona, California, Colorado

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Salary

💰 $67,732 - $116,282 per year

Job Level

Mid-LevelSenior

About the role

  • Manage a mid-sized unit within Duke School of Medicine Shared Research Administration Resource (RASR) Group overseeing a complex portfolio of grants and contracts.
  • Coordinate and/or perform pre-award and/or post-award activities, ensuring compliance with agency and university guidelines and deadlines.
  • Use discretion and independent judgment to make decisions impacting compliance and successful completion of grant and contract objectives.
  • Serve as point person for team members on grants and contracts issues and guide PIs on IRB, IACUC, COI, IBC, export controls and other research regulations.
  • Develop budgets, budget justifications, manage sub-awards/subcontracts and perform budget reconciliation and projections.
  • Manage project lifecycle including budget monitoring, reporting, sub-recipient monitoring, cost transfers, closeout, and maintaining financial records.
  • Supervise grants and contracts staff, recommend personnel actions, and ensure adequate staffing and resources.
  • Implement internal controls, asset management, and ensure compliance with federal and university requirements for funded projects.

Requirements

  • Education/Training - Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.
  • Successful completion of the Research Administration Academy (RAA) and Advanced Grants Management is required. Employees hired into this classification without the expected credentials will work closely with their manager to schedule and successfully complete all training (12 months to complete RAA and an additional 6 months to complete AGM).
  • Successful completion of all expected training will be an annual performance goal until complete.
  • Upon completion of expected training, the employee must maintain Research Administration Academy (RAA) certification and Advanced Grants Management (AGM) certification by completing continuing education requirements.
  • Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first six months of hire is required.
  • Experience - Work generally requires three years of relevant grants and contracts experience.
  • Pre-award and post-award experience preferred.
  • Experience in an academic institution setting preferred.
  • Experience supervising Grants and Contracts Administrators.
  • Research or grants education and/or certification is preferred.
  • Certified Research Administrator preferred.
  • Ability and desire to complete Advanced Grants Management training.
  • Demonstrated skills in analyzing data and formulating conclusions.
  • Ability to learn changing technologies related to grants and contracts management.
  • Full command of grants and contracts systems; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point).
  • Ability to communicate both verbally and in writing with all levels of the organization.
  • Ability to manage and prioritize multiple projects/tasks simultaneously.
  • Ability to create verbal and written reports.
  • Understand and apply knowledge of national compliance issues to circumstances at Duke University.
  • Understanding of asset management for funded projects as applied to Duke University policies and practices.
  • Able to direct others n asset management and to review, troubleshoot and approve asset management.
  • Understand and apply basic concepts of Export controls as these relate to proposal submission and award management.
  • Understand and be able to apply federal rules to contract negotiations and management.
  • Understand and be able to apply budget management to contracts.
  • Understand and be able to assist others in understanding contract terminology.
  • Understand and be able to comply with Duke University requirements for managing Federal contracts.
  • Understand and be able to assist others in understanding the basic Federal and Duke University rules, regulations and requirements of IRB, IACUC, COI, IBC and Misconduct Science.
  • Able to clearly communicate when interacting with faculty to inform of obligations in meeting these requirements and when faculty is not complying with policies.
  • Able to escalate issues to higher levels when unable to get cooperation from others.
  • Able to establish and maintain systems to ensure timely compliance with RCR requirements.
  • Understand and be able to operationalize the development and maintenance of internal controls within a Duke University unit.
  • Able to understand and apply basic internal control concepts to daily management of Federal awards.
  • Understand and be able to translate concepts to actual practice at Duke University.
  • Understand and apply the basic concepts of clinical research in the Duke University compliance environment.
  • Understand and be able to apply federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards.
  • Understand and be able to manage complex effort scenarios resulting from multiple appointment types (VA, University).
  • Understand the management requirements of broadly represented aspects of Federal financial research compliance and to develop strategies for meeting compliance expectations within a dedicated unit and/or assigned portfolio.