Universitätsklinikum des Saarlandes

Manager

• Coordination and monitoring of the treatment and care process for outpatient and inpatient patients in the Central Emergency Department
• Close cooperation with medical and nursing staff
• Acting as an interface between physicians, therapists, medical controlling and IT
• Communication with referring physicians
• Transfer and bed management
• Securing reimbursement
• Work in a two-shift system (early and late shifts)
• Working on weekends and public holidays

Case Manager – Central Emergency Department

• Report directly to the division/head of the department
• Act as a controlling partner with regular exchange formats across the clinics
• Personnel responsibility for an 8-person controlling team
• Strategic and operational financial and investment controlling in coordination with divisional management
• Internal reporting including budget vs. actual comparisons, variance analyses, and ad-hoc reports
• Optimization of controlling processes
• Optimization of organizational structure and workflows
• Design of interfaces (organizational and technical)
• Implement tasks related to the hospital budget

Head of Business Controlling

Executive Assistant

• Independently manage the secretariat and organize day-to-day administrative operations
• Draft physicians' letters from voice dictation
• General administrative tasks, including document and data management
• Appointment coordination, scheduling and monitoring
• Planning and organizing meetings, conferences and business travel
• Undertake project-related special tasks to support departmental objectives

Secretary / Administrative Clerk – Cardiac Surgery

Architect

• Planning, monitoring and management of construction projects in accordance with HOAI, including cost, quality and schedule management
• Handling central construction-related issues and developing spatial and functional programs as well as implementing CAFM
• Collaboration with the State Administration Office (LaVA) on renovation, conversion and new-build projects
• Preparation and submission of building permit applications for renovation, conversion and new-build projects
• Monitoring construction schedules and deadlines
• Preparation of space utilization plans for existing buildings
• Development of organizational plans for temporary relocation of functional areas and user units
• Submission of funding applications for construction measures under the state funding regulations for building construction (RL Hochbau)
• Maintenance and updating of the property cadastre
• Space and lease contract management

Architect in Construction Controlling

• Review of invoices for private patients, e.g., from treating physicians
• Coordination with physicians and medical staff
• Ensuring compliance with private billing guidelines and legal regulations
• Point of contact for private patients regarding invoices, payments and queries
• Follow-up on outstanding invoices and dunning processes

Secretary, Office Management Clerk

SEO Marketing

• Work in the Hemostasis Outpatient Clinic of the university hospital
• Provide service-oriented care to patients
• Participate in all practical and administrative tasks
• Data management through administration of the laboratory information system

Medical Assistant – Hemostasis Outpatient Clinic

• Patientenannahme, Terminvergabe und Sprechstundenkoordination
• Organisation von Untersuchungsterminen
• Kommunikation an der Schnittstelle der Administration zu Ärzten/Ärztinnen und Pflegepersonal
• Unterstützung der Studienambulanz

Schreibkraft, Sekretär/in

Financial Planning and Analysis

• Strategic support for the division management in developing financial strategies and planning
• Project leadership: progressively assume greater responsibility by independently leading projects, including supporting digitalization initiatives (SAP S/4HANA)
• Stakeholder coordination: central interface between the finance department, other executive-board divisions, subsidiary management teams, committees and external partners
• Point of contact for all office management matters
• Management of the risk management system in consultation with the Compliance department
• Decision preparation: creation of data-driven analyses, preparation of presentations for executive-board decisions, and preparation of contracts and complex decision papers
• Communication: planning and preparing communications to key stakeholders or stakeholder groups
• Support with analyses, statistical reporting, strategic projects and operational daily tasks, as well as appointment coordination and scheduling
• Interface function for internal and external contacts and adjacent departments/divisions
• Handling incoming and outgoing mail and managing address databases
• Meeting and conference planning, minute-taking, and preparation and follow-up of meetings in coordination with the division management
• Filing and archiving, as well as digitization of selected areas
• Organization of file management (analog and digital)
• Ensuring smooth communication with internal departments and external business partners
• Handling correspondence and managing confidential records and documents
• Reception, hosting and hospitality for clients
• Ensuring confidentiality and discretion in business matters and with sensitive information