Ultimate Jet Vacations

Accounting Associate

Ultimate Jet Vacations

full-time

Posted on:

Location Type: Remote

Location: Colombia

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About the role

  • Manage vendor payments, credit card transactions, and bank reconciliations.
  • Process and reconcile high-volume AP transactions with accuracy and speed.
  • Support Africa/TDA payment cycles: review proformas, schedule payments, and coordinate with agents and vendors.
  • Process vendor statement payments, close payments in TRAMS, request credit card links, and schedule wire payments in Brex.
  • Assist with Cheli & Peacock payment coordination and communication.
  • Process commission payments to travel agencies and record them accurately in TRAMS.
  • Track and collect commissions from vendors, including outreach via email/phone and managing ONYX portal submissions.
  • Record incoming commission payments, resolve discrepancies, obtain proof of payment, and ensure proper TRAMS posting.
  • Analyze and resolve commission or income discrepancy questions from Sales Agents and CSAs before period close.
  • Manage sync errors between ADMIN and TRAMS, including creating/updating Vendors, Clients, Users, and Interface IDs.
  • Reconcile GL discrepancies — receipts, deposits, coding inconsistencies, and other mismatches.
  • Maintain clean, accurate pipelines and ensure reconciliation deadlines are met each month.
  • Support audits, reporting, and month-end close activities.
  • Partner with Reservations, Quality Control, Sales, and Operations to validate payment or commission details.
  • Proactively identify and resolve discrepancies while ensuring compliance with internal policies.

Requirements

  • 2+ years of experience in bookkeeping, accounting support, or AR/AP.
  • Hands-on experience with bank reconciliations and high-volume financial transactions.
  • Strong understanding of GL reconciliations, payment processing, or commission workflows.
  • Excellent attention to detail and a proactive, solutions-oriented mindset.
  • Strong English communication skills, both written and verbal.
  • Comfort working in a fast-paced, case-by-case environment.
  • (Nice to have) Experience with TRAMS, ADMIN, Brex, or travel-industry financial systems.
Benefits
  • Health insurance
  • Flexible work arrangements
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
bookkeepingaccounting supportbank reconciliationshigh-volume financial transactionsGL reconciliationspayment processingcommission workflowsdata analysisdiscrepancy resolution
Soft Skills
attention to detailproactive mindsetsolutions-orientedcommunication skillswritten communicationverbal communicationadaptabilitycollaboration