Data Project Manager
Moxie
Project Administrator, Engineering and Design
Twoconnect
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇵🇭 Philippines
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Manage administrative aspects of multiple rail signalling projects.
- Support project managers by preparing and updating project documentation, registers, and logs.
- Coordinate information flow between internal teams, clients, and external stakeholders.
- Schedule meetings, prepare agendas, record accurate meeting minutes, and ensure timely follow-up on action items.
- Assist with manual administrative tasks during the transition to new project management systems.
- Provide general administrative support to senior and junior project managers as required.
- Undertake other project-specific duties as needed.
- Maintain effective document control processes using Aconex and other tools, ensuring version control and proper filing of all project documents.
- Populate and format proposals, monthly reports, and other project documentation to a high professional standard.
- Help maintain issues and RFI registers, ensuring they are kept accurate and up to date.
- Support the setup of a tenders filing repository to improve efficiency for future submissions.
- Monitor and maintain spreadsheets to track project progress, deadlines, and deliverables.
- Assist with timesheet population and reporting for billing purposes.
Requirements
- Bachelor’s degree in Business Administration, Project Management, Engineering, or a related discipline.
- Minimum 5 years of experience in a project administration or similar administrative role, preferably within rail systems, engineering, or construction industries.
- Strong proficiency in spreadsheets (Excel or equivalent) and document formatting (Word, PDF tools, etc.).
- Experience with document control processes and systems (e.g., Aconex).
- Excellent attention to detail and organisational skills.
- Strong written and verbal communication skills.
- Ability to manage multiple tasks and priorities in a fast-paced project environment.
- Flexibility to adapt to new systems and assist with manual work during system transitions.
- Ability to work effectively as part of a multidisciplinary project team.
Benefits
- Work from home
- Monday to Friday 7AM to 4PM PHT (*adjustments will be made for daylight saving time*)
- HMO with 1 free dependent and medical reimbursements
- Government-mandated benefits
- Work from home allowances
- Opportunities to work with leading companies in Australia and beyond
- Training programmes for career development
- Engaging company outings, team activities and wellness sessions
- Supportive, inclusive culture
- Dedicated managers focused on your growth and success
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
project administrationdocument controlspreadsheetsdocument formattingproject documentationRFI managementproposal preparationbilling reportingproject trackingmeeting minutes
Soft skills
attention to detailorganizational skillswritten communicationverbal communicationmultitaskingflexibilityteam collaborationtime managementproblem-solvingadaptability
Certifications
Bachelor’s degree in Business AdministrationBachelor’s degree in Project ManagementBachelor’s degree in Engineering
