Team Project Manager
Assistantly
Project Administrator
Webflow
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇵🇭 Philippines
Visit company websiteSalary
💰 $900 per month
Job Level
Mid-LevelSenior
About the role
- At Coconut, connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships.
- Role: Project Administrator.
- Monthly Rate: $900.
- Availability: Full-time - 40 hours/week.
- Time Zone: 9-5PM EST.
Requirements
- Provide administrative support to the Project Management team and assist with day to day coordination of projects.
- Help gather and organize project details such as site information, budgets, and deadlines.
- Update internal systems and client portals to ensure project information and documentation are accurate and current.
- Assist in preparing reports, proposals, and presentations for clients as needed.
- Communicate with subcontractors and vendors to collect quotes, schedules, and compliance documents.
- Help issue purchase orders and track invoices, completion photos, and other project-related paperwork.
- Maintain organized records of subcontractor details, contracts, and performance information.
- Ensure all documentation meets company standards and client requirements.
- Support compliance efforts by helping track safety forms, insurance certificates, and other required documentation.
- Coordinate with internal teams including Sourcing and Project Management to keep projects running smoothly.
- Support meeting scheduling, note taking, and follow ups on action items.
- Assist in resolving basic project or documentation issues and escalate concerns when needed.
- Maintain databases, trackers, and shared folders to ensure project data is complete and organized.
- Prepare status updates and assist with reporting on ongoing projects.
- Handle other administrative tasks or special projects as assigned.
- Maintain a professional and positive attitude in all communications.
- Follow established processes and provide suggestions for improvement where appropriate.
- Support the overall efficiency and success of the project coordination team.
- Good to have: Netsuite, Microsoft Office (Teams, Outlook), Client Point, Adobe Pro, Proposify, Fexa, and Box or DocuSign experience
- Non-negotiable Requirements: Availability to work 9-5PM EST.
Benefits
- Competitive Salary – We recognize your skills and experience with a great compensation package.
- 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?
- Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
- US Holidays Off – Enjoy 12 paid US holidays throughout the year.
- Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.
- Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
- Life Insurance – Our full-time HMO plan includes life insurance for extra peace of mind.
- Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.
- Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
- Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!
- Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportproject coordinationreport preparationbudget managementdocumentation managementinvoice trackingdata organizationcompliance trackingmeeting schedulingissue resolution
Soft skills
communicationorganizationprofessionalismpositive attitudeteam collaborationproblem-solvingattention to detailadaptabilitytime managementsuggestion for improvement
