Trusted Doctors, LLC

Bookkeeper

• Process high-volume vendor invoices, ensuring accurate coding, approval routing, and timely payment
• Match purchase orders, invoices, and receipts as applicable
• Maintain and update vendor records, including W-9s and payment terms
• Prepare and process weekly check runs, ACH payments, and credit card reconciliations
• Monitor accounts to ensure payments are current and resolve discrepancies
• Reconcile vendor statements and investigate variances
• Assist with monthly closing activities related to accounts payable
• Maintain accurate general ledger coding, including departmental and location allocations
• Support audit requests by providing documentation and detailed transaction records
• Ensure adherence to internal controls and approval workflows
• Maintain compliance with HIPAA where financial records intersect with patient-related data
• Track and manage 1099 vendors; assist in year-end 1099 preparation
• Act as primary point of contact for vendor inquiries and discrepancies
• Collaborate with clinical and administrative teams to resolve billing or purchasing issues
• Provide excellent customer service to internal stakeholders
• Identify opportunities to improve AP processes and efficiency
• Support implementation or optimization of accounting systems and tools

Financial Planning and Analysis

• Manage all aspects of accounts payable including verifying invoices, coding, timely payments, vendor management and 1099 preparation and filing
• Prepare and record journal entries and assist with month end close
• Assist with bank reconciliations
• Daily revenue reconciliation
• Support financial reporting and maintain General Ledger
• Collaborate with other departments to facilitate the timely and accurate receipt of financial data
• Support accounting and finance functions with special projects and tasks as needed
• Identify, recommend, and implement process improvements to enhance accuracy and efficiency

Bookkeeper

Staff Accountant, Finance Automation