Executive Assistant to the CEO
Full Focus
Executive Assistant to the CEO
Trialfacts
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇵🇭 Philippines
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Own the CEO’s calendar, email, Slack, and Monday messages; proactively manage priorities so the CEO’s time is focused on highest-value activities
- Ensure the CEO is fully focused on the most important priorities by taking care of both work and personal tasks with efficiency and discretion
- Oversee and manage special projects from inception to completion, ensuring deadlines are met and goals are achieved
- Act as a trusted representative of the CEO, handling communications with precision, professionalism, and confidentiality
- Streamline processes, manage documents, and handle administrative tasks that support the efficiency of the CEO and the leadership team
- Implement and refine systems that increase efficiency, simplify communication, and guarantee consistent follow-through
Requirements
- 5+ years of experience as a high-level EA
- Proven EA systems implemented to make executives more effective
- Proven experience managing executive schedules, coordinating high-level meetings, and optimizing time management
- Strong project management skills; experience overseeing and executing projects to deadlines
- Systems-driven; experience creating and refining systems that increase efficiency and ensure follow-through
- Solutions-driven mindset and initiative
- Excellent written and verbal communication skills; ability to liaise with stakeholders at all levels
- Extreme attention to detail and high accuracy
- Proactive and resourceful; anticipates needs and manages both work and personal tasks for executives
- Experience managing calendar, email, Slack, and Monday (Monday messages)
- Professionalism and confidentiality
Benefits
- 100% remote, forever
- Unlimited paid leave
- Total compensation 20% above market
- Stability of monthly pay
- Freedom to design your day (flexible work)
- Remote work from anywhere
- Opportunities for professional development, with access to courses and training programs
- Work with research teams at organizations like AstraZeneca, Harvard, Stanford
- Paid trial for final candidates (1–2 weeks, compensated)
ATS Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
project managementtime managementcalendar managementemail managementSlackMonday.comadministrative taskssystems implementationprocess streamliningdocument management
Soft skills
communication skillsattention to detailproactiveresourcefulprofessionalismconfidentialitysolutions-driven mindsetinitiativeprecisiondiscretion
