Organizing and coordinating appointments, Board meetings and other engagements
Coordinating, gathering, and tracking updates from executives and other leaders on projects and key deliverables
Preparing status reports and dashboards for the CEO, flagging any potential issues
Drafting communications, reports, and presentations
Creating agendas and taking minutes at meetings, distributing these, and following up on any action items
Conducting research and analyzing information/data to help inform the CEO’s decision making
Anticipating the CEO's needs and serving as a trusted resource
Handling sensitive information and communications with discretion and professionalism
Providing general administrative support
Planning and coordinating events, meetings, and social activities as required

Requirements

Degree in business administration, communications, or a related field
Minimum of 5 + years’ experience supporting C-suite executives
Canadian Certified Administrative Professional (“CCAP”) or Project Management Professional ( “ PMP”) Certification is a plus
Excellent communications skills (verbal, written, and presentation)
Strong organizational, problem-solving, multi-tasking, and project management skills
Proficient with Microsoft programs (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint)
Ability to anticipate needs and proactively address them
Effective at prioritizing work and managing multiple tasks with competing deadlines
High attention to detail
Flexibility and adaptability to managing changing needs
Self-starter who works well independently and with others
High level of professionalism, confidentiality and discretion

Benefits

Flexible working environment that embraces both in-person and remote work
Commitment to providing professional growth and development opportunities
Community initiatives and donations involvement

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills

project managementdata analysisreport preparationagenda creationminute takingevent planningcommunication draftingstatus reportingproblem-solvingmulti-tasking

Soft skills

organizational skillscommunication skillsattention to detailflexibilityadaptabilityproactive approachprofessionalismdiscretionself-starterteam collaboration

Certifications

Canadian Certified Administrative ProfessionalProject Management Professional