Toastmasters International

System Administrator

• Maintain and support improvements to the LMS, including troubleshooting and resolving issues
• Report bugs and unexpected behavior to vendor support and follow up until resolution
• Develop relationships with vendor customer support and establish feedback/escalation processes
• Serve as a bridge between Education and IT for technical configuration and system communication
• Support ongoing LMS improvements through requirements gathering, implementation, and testing
• Maintain LMS content by uploading files and making small adjustments as needed
• Train and support team members across the organization in use of the LMS
• Create and maintain internal business processes and documentation related to LMS use and protocols
• Maintain records of admin access tiers, permissions, and content update history for audits and reference
• Develop and oversee product review process and timeline; coordinate content reviews and updates with Graphic Design, Instructional Designers, and Subject Matter Experts
• Coordinate the team’s file management system to ensure updated files are stored and old files archived
• Maintain product inventory and an in-depth understanding of all Education products
• Review quotes and usage to recommend quote approvals and ensure product/pricing updates
• Participate in meetings with IT and liaise with other departments to represent education program enhancements
• Communicate changes to the education program throughout the organization
• Complete additional tasks as assigned by the Education Development Manager
• Reports to the Education Development Manager and works independently and as part of a team in a collaborative environment

Learning Content and Systems Administrator

Accounts Payable

• Code, verify, audit and process invoices and POs for accuracy, completeness and compliance with internal controls and procedures
• Receive, process, and voucher accounts payable documents into the accounting system
• Daily processing of ACH’s and wire payments into the accounting system
• Occasional processing of checks
• Create purchase orders for the procurement of materials/products/services
• Match receiving records to authorized purchase orders and review accuracy of charges
• Review open purchase orders and resolve with purchasing agent/buyer
• Filing/scanning of all accounts payable and purchase order documents
• Maintain accurate vendor files
• Ensure accurate GL coding by auditing accounts payable transactions
• Manage accounts payable and purchasing email boxes
• Perform accounts payable & purchasing related account analysis and reconciliation
• Prepare month end accruals
• Support with year-end audit requests
• Preparation and submission of 1099’s annually
• Support other team members as needed
• Other projects and duties as assigned
• Backup for audit/review & process of Concur expense activity

Accounts Payable Purchasing Specialist

Accountant

• Prepare the monthly work papers to support each District’s financial statements
• Record journal entries to supplement the cash transactions recorded by the District Finance Manager
• Compare documents against recorded accounting transactions to substantiate adequate support
• Follow up with District leaders to ensure they are completing their financial requirements on a timely basis as required by policy
• Maintain the District dashboards and ensure they are kept up-to-date to reflect the real-time status of all District Finance requirements
• Review and complete internal financial requests to support additional teams within Toastmasters International
• Answer telephone and emails related to company policies, District accounting system training and procedures, assisting District leaders with AP and AR entries, bank reconciliations, and other miscellaneous topics
• Potential for travel to assist with in-person trainings
• Partner with departments internally to assist in the development of new trainings, policies or procedures, systems related to District Finance

Learning Content and Systems Administrator

Accounts Payable Purchasing Specialist

Staff Accountant – Districts