Executive Assistant
TixTrack
full-time
Posted on:
Location Type: Hybrid
Location: New York City • New York • United States
Visit company websiteExplore more
Salary
💰 $65,000 - $80,000 per year
About the role
- Provide high-level administrative and logistical support to the CEO, including complex calendar management, stakeholder coordination, meeting scheduling, travel arrangements, and expense tracking.
- Serve as a key point of coordination for leadership priorities, ensuring meetings, follow-ups, and commitments are tracked and executed efficiently.
- Support global operational activities, including the UK Team, and partner with departments such as HR, Finance, Strategy & Growth, IT, and Customer Experience on projects and initiatives as needed.
- Support the planning and coordination of company meetings and internal events, including logistics, scheduling, and communications.
- Act as Office Manager of the New York City office, including vendor relationships, office supplies, space utilization, security access, and ensuring a productive and welcoming environment.
- Handle sensitive company and employee information with discretion, professionalism, and the highest degree of confidentiality.
Requirements
- Bachelor’s degree in business or related field (or equivalent experience) preferred.
- Three or more years of proven experience in an Executive Assistant or other administrative role supporting senior leadership.
- Demonstrated experience managing complex calendars, coordinating meetings, and supporting multiple stakeholders.
- Highly proficient with Microsoft Office Suite and/or Google Workspace, with the ability to learn new or updated software.
- Availability for occasional travel to offsite meetings or events.
Benefits
- 100% of premium paid for medical, dental and vision benefits for employee and dependents, with an HSA-eligible option (with a $1,000 employer contribution for 2026)
- Company-paid life insurance
- Traditional and Roth 401k plans
- Paid parental leave
- Learning & development opportunities with company reimbursement for eligible educational expenses
- Working abroad opportunities
- Volunteer days off
- Flexible scheduling
- Up to $300 reimbursement for initial equipment to set up hybrid work environment
- Generous PTO and holiday schedule
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementstakeholder coordinationmeeting schedulingtravel arrangementsexpense trackinglogistics coordinationvendor managementconfidentialityproject supportoffice management
Soft Skills
communicationprofessionalismdiscretionorganizational skillsefficiencyadaptabilityteam collaborationproblem-solvingattention to detailtime management