Executive Assistant
Hearst Health
Salary
💰 $80,000 - $100,000 per year
Job Level
Mid-LevelSenior
About the role
- Manage complex calendars, schedule internal and external meetings, and coordinate across time zones.
- Take meeting notes as requested, follow up on action items, and ensure deadlines are met across multiple priorities.
- Handle confidential information with discretion and professionalism.
- Plan and orchestrate work to ensure the senior executives' priorities are met, organizational goals are achieved, and best practices are upheld.
- Collect receipts and invoices and prepare expense reports on Navan.
- Serve as the point of contact between executives and internal/external stakeholders.
- Draft, edit, and proofread executive communications.
- Ensure timely, accurate dissemination of information such as agendas, documents, and presentation materials to relevant parties.
- Coordinate complex domestic and international travel and travel-related activities, including flights, hotels, transportation, meetings and meals.
- Plan and provide on-site support for team and department off-sites, board meetings, incentive trips and client events.
Requirements
- 3+ years of experience as an Executive Assistant supporting C-suite executives, ideally in a technology, SaaS, or automation-focused company.
- Proven ability to thrive in a fast-paced, high-growth environment.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication abilities.
- High level of discretion and professionalism.
- Proficiency in digital workplace and collaboration platforms such as Google Workspace, Notion and Slack.
- Ability to interpret and understand financial reports, sales metrics, and operational dashboards is a plus.
