The Law Debenture Group

Financial Planning and Analysis

• Responsible for the processing and payment of our third-party supplier network invoices
• Match invoices against purchase orders, identifying discrepancies
• Enter and post transactions in the ERP /AP system ensuring accuracy and timeliness
• Deal with queries from the business and suppliers on payments
• Supporting the billing team to ensure that client recharges are captured
• Ensure all accounts payable internal controls are operating and monitored
• Resolve any escalated accounts payable issues or complaints received
• Proactively recommend continuous improvements to maximize efficiency and accuracy of existing systems and processes
• Management and distribution of Zendesk tickets, adhering to agreed SLA’s
• Support and adhere to audit request on an ad-hoc basis
• Contribute to the development of the Finance team processes to ensure these are cohesive, efficient, and effective
• Undertake training and development as appropriate and engage fully in the performance management process
• Contribute to the Law Deb culture positively, attend meetings as required, and carry out duties willingly and diligently
• Where regulatory rules apply, abide by these in spirit and fact
• Carry out such other tasks as you may be reasonably directed to do by the senior management team from time to time

Senior Finance Administrator – Accounts Payable

Administration

• Taking regular telephone and email queries from clients and law firms concerning queries on current appointments, new appointment enquiries and general queries on all aspects of SOP work.
• Calculating the fees to be charged for appointments and providing fee quotes to lawyers and appointor’s.
• Following up on enquiries, to request if our services are still required and timeline on transaction or any questions they may have.
• Providing cover for and assistance to colleagues due of absence and heavy workloads.
• Liaise with the New York office, Hong Kong office and Ireland Office for appointments to accept/accepted.
• Management and operation of the in-house database system, including entering company/personal/appointment information and checking/recording of legal documents.
• Financial Sanctions and VAT checks.
• Assisting with termination letters which involves checking a daily report from the database and merging information into either a letter or e mail to remind clients their contract is about to expire.
• Opening and dealing with post and courier packages.

Service of Process Officer – Administrator

Director

• Delivery of Pension Trustee services: Developing a portfolio of pension scheme trusteeships and taking day-to-day responsibility for the schemes in your portfolio
• Providing support as “cover” for other designated schemes in accordance with Law Debenture’s policy statement in relation to peer reviews and peer support
• Working with colleagues on pension schemes where there are multiple Law Debenture trustees, for example, acting on a corporate sole trustee appointment or as chair or co-trustee on sub-committees or working parties where you may have particular expertise
• Working alongside colleagues in our Pegasus (governance) business on project work on pension schemes involved in particular exercises, e.g. buy-ins and other insurance transactions, funding discussions, liability management exercises, corporate restructurings, service provider reviews
• Taking responsibility for collecting and disseminating information on one or more technical areas relating to pension trusteeship
• For the purposes of the above, to act as a director of The Law Debenture Pension Trust Corporation p.l.c.
• Business development and client care: Helping to grow and market our pension trustee and Pegasus businesses, including securing new client opportunities from own personal network
• Networking, maintaining and developing external relationships to support business growth
• Developing marketing content – LinkedIn, website, service line brochures, case studies, blog content
• Managing client/commercial relationships (e.g. responding to RFPs, client agreements, invoicing)
• Representing Law Debenture on external bodies and at external events, e.g. conferences, seminars, debates
• Team Management & Leadership: Participate and assist in the development of the Pension Trustee Team, including providing support, sharing knowledge and developing practices and procedures
• General Duties: Contribute fully to the development and growth of the LawDeb business
• Undertake training and development as appropriate and engage fully in the performance management process
• Contribute to the LawDeb culture positively, attend meetings as required, and carry out duties willingly and diligently
• Where regulatory rules apply, abide by these in spirit and fact
• Carry out such other tasks as you may be reasonably directed to do by the senior management team from time to time

Senior Finance Administrator – Accounts Payable

Service of Process Officer – Administrator

Pension Trustee Director