The Earthshot Prize

Events

• Support the planning and delivery of events, taking ownership of assigned event workstreams
• Manage detailed project plans, timelines and task lists, ensuring milestones are met and risks are flagged early
• Coordinate event logistics across areas such as guest experience, accreditation, invitations, seating plans, programming schedules, catering, technical production, staging and on-site operations
• Work closely with internal teams on guestlist management
• Liaise with venues, suppliers and production partners to ensure smooth delivery and alignment with agreed briefs and sustainability standards
• Brief and coordinate the design of event materials such as invitations, guest communications, signage and event programmes

Events Manager

Financial Planning and Analysis

• Process financial transactions for The Earthshot Prize and its subsidiary accurately and efficiently, including:
• Raising and processing invoices and processing payments
• Maintaining ledgers and balance sheets
• Preparing monthly journals and reconciliations
• Vendor onboarding and staff expenses management
• Support the month-end close process and management reporting.
• Assist with statutory reporting and audits, preparing schedules, and responding to auditors’ queries.
• Support improvements in finance systems and processes, with experience in NetSuite highly desirable.
• Be an integral part of the Fundraising team, supporting the coordination of partner relationships and fundraising activities.
• Maintain up-to-date partner operations trackers and records, including reporting deadlines, payment schedules, grant deliverables, and other key partner requirements, ensuring all information is accurate and accessible for the fundraising and finance teams.
• Assist with donor reporting, consolidating and organising information for accurate, compliant, and timely reports and impact updates, ensuring all data meets contractual and organisational standards.
• Support administrative and operational aspects of fundraising campaigns, events, and projects. Coordinating partner guest lists for events, ensuring accurate tracking of invitations, RSVPs, and attendance in close collaboration with the events team.
• Manage donor acknowledgements, thank-you communications, and receipts to ensure timely and accurate delivery.
• Support the creation of donor-facing materials, including PowerPoint decks, by compiling content, visuals, and data to ensure presentations are accurate, engaging, and aligned with organisational messaging.
• Help improve processes between fundraising and finance, making it easier for the teams to deliver impact.

Events Manager

Finance and Fundraising Officer