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EA to Executive Directors – Global Engagement and Communications
The Earthshot PrizeExecutive Assistant supporting Executive Directors of Global Engagement at Earthshot Prize. Managing schedules, communications, and logistics in a dynamic, fast-paced environment.
About the role
Key responsibilities & impact- Supporting 2 Senior Executives, with additional ad hoc admin tasks supporting the Events, Digital and Communication team
- Manage complex and fast-paced diaries
- Assist with organising meetings, booking meeting rooms
- Coordinate and prioritise inbox communications, drafting responses
- Act as a key point of contact for internal and external stakeholders
- Assist with preparing briefs, presentations and documentation
- Assist with international travel and logistics for Executives and wider Storytelling team
- Handle sensitive and confidential information with a high level of discretion
- Support in completing expenses
- Collaborate with fellow EAs to ensure smooth internal operations
Requirements
What you’ll need- Minimum of 3 years’ experience in a comparable Executive Assistant or senior administrative role
- Exceptional organisational and time management skills
- Thrives in a fast-paced environment
- Confident communicator
- Demonstrates a high level of professionalism, discretion, and sound judgement
- Proactive and forward-thinking
- Flexible and adaptable
- Strong attention to detail and commitment to maintaining high-quality standards
- Strong written and verbal communication skills
- Proficient in Microsoft Office Suite, Teams, SharePoint, DocuSign, and other relevant organisational tools
Benefits
Comp & perks- Annual Leave – 25 days plus any statutory bank/public holidays
- Pension – full auto enrolment contribution of 8% after 3 months service
- Life Assurance/Death in Service – 4 x salary under life assurance policy
- Critical Illness Cover – 2x salary under critical illness cover
- Private Medical Insurance (opt-in) – access to insurance for private healthcare
- Employee Assistance Programme – 24/7 access to counselling sessions
- Family leave – enhanced pay and leave after 3 months service
ATS Keywords
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Soft Skills
organisational skillstime managementcommunicationprofessionalismdiscretionjudgementproactiveflexibilityadaptabilityattention to detail