The Earthshot Prize

EA to Executive Directors – Global Engagement and Communications

The Earthshot Prize

full-time

Posted on:

Location Type: Hybrid

Location: LondonUnited Kingdom

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Job Level

About the role

  • Supporting 2 Senior Executives, with additional ad hoc admin tasks supporting the Events, Digital and Communication team
  • Manage complex and fast-paced diaries
  • Assist with organising meetings, booking meeting rooms
  • Coordinate and prioritise inbox communications, drafting responses
  • Act as a key point of contact for internal and external stakeholders
  • Assist with preparing briefs, presentations and documentation
  • Assist with international travel and logistics for Executives and wider Storytelling team
  • Handle sensitive and confidential information with a high level of discretion
  • Support in completing expenses
  • Collaborate with fellow EAs to ensure smooth internal operations

Requirements

  • Minimum of 3 years’ experience in a comparable Executive Assistant or senior administrative role
  • Exceptional organisational and time management skills
  • Thrives in a fast-paced environment
  • Confident communicator
  • Demonstrates a high level of professionalism, discretion, and sound judgement
  • Proactive and forward-thinking
  • Flexible and adaptable
  • Strong attention to detail and commitment to maintaining high-quality standards
  • Strong written and verbal communication skills
  • Proficient in Microsoft Office Suite, Teams, SharePoint, DocuSign, and other relevant organisational tools
Benefits
  • Annual Leave – 25 days plus any statutory bank/public holidays
  • Pension – full auto enrolment contribution of 8% after 3 months service
  • Life Assurance/Death in Service – 4 x salary under life assurance policy
  • Critical Illness Cover – 2x salary under critical illness cover
  • Private Medical Insurance (opt-in) – access to insurance for private healthcare
  • Employee Assistance Programme – 24/7 access to counselling sessions
  • Family leave – enhanced pay and leave after 3 months service
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
organisational skillstime managementcommunicationprofessionalismdiscretionjudgementproactiveflexibilityadaptabilityattention to detail