Team Rubicon

Operations

• Maximize impact in delivery of Team Rubicon's services.
• Inspire, lead, and manage a growing team of full-time employees and Greyshirts (volunteers).
• Build influence and rapport with strategic governmental and non-governmental partners.
• Foster an award-winning culture of inclusiveness and diversity.
• Take ownership of the annual budget for training, engagement, and operations.
• Develop team performance goals and administer performance management.
• Drive leadership engagement to mobilize, inspire and engage Greyshirts volunteers and Greyshirt Volunteer Leaders to increase participation in disaster response efforts.
• Innovate disaster response, constantly seeking ways to improve operational support.
• As needed, provide EOC support and disaster response coordination across relevant agencies.

Director, Operations – East Branch

Content Writer

• Establish and maintain personal contact and relationships with a portfolio of donors.
• Develop and write grant proposals for corporate, foundation, nonprofit, and government donors; assemble and submit grant requests, including letters, proposals, budgets, and presentations.
• Ensure that all grant writing and reporting complies with specific donor rules and regulations, as well as Team Rubicon’s style and standards.
• Keep multiple projects progressing simultaneously, meeting multiple deadlines, managing supplemental materials, donor needs, and completing activities required for successful proposal submissions.
• Work with Finance, Programs, Technology, and People Operations to gather information necessary to report to funders.
• Persuasively communicate the organization's mission and programs, including, but not limited to, intended inputs to outcomes, to potential funders and provide stewardship to donors, in coordination with TR Development team members.

Senior Associate, Institutional Giving – Grant Writer

Manager

• Manage the Logistics Team, including full-time, leased employees and volunteers, across the continental United States.
• Oversee tracking, procurement, and distribution of warehouse equipment and supplies nationwide.
• Monitor inventory levels, conduct regular stock checks, and optimize inventory to minimize costs while meeting demand.
• Maintain accurate records of shipments, invoices, and other logistics-related documents to ensure smooth operations and compliance with legal requirements.
• Oversee and execute all aspects of fleet vehicle management.
• Develop, train, and enforce standards, policies, and procedures for the logistics process.
• Support the Emergency Operations Center during activations.
• Assist with planning and budgeting according to the national operational tempo.
• Work with strategic partners to develop, implement, and execute contracts and Gift-In-Kind donations.
• Develop team performance goals and objectives, provide feedback on individual performance, and solicit feedback.

Manager, Mission Support – Logistics

Financial Planning and Analysis

• Assist in the creation of the Long Term Recovery budget based on established annual goals.
• Track burn rate at the project level as well as against overall Long Term Recovery budget.
• Assist in vendor onboarding to ensure all financial information is provided and accurate.
• Receive, review, and track vendor invoices from receipt to payment.
• Collaborate with the Finance Department to ensure timely payment of invoices.
• Routinely inform Construction Project Managers on payment status to vendors.
• Other duties as needed and as assigned.

Director, Operations – East Branch

Senior Associate, Institutional Giving – Grant Writer

Manager, Mission Support – Logistics

Associate, Long Term Recovery – Finance & Reporting