The Intermediate Accountant is accountable for various aspects of the accounting close cycle with a focus in AP and Payroll, as well as assisting the team with other operational activities as necessary.
The role will support across entities for US, Australian and Canadian bookkeeping and accounting activities.
This role will be responsible for leading the implementation of an expense management tool with the ERP in order to improve internal controls and efficiency.
Manage the full-cycle Accounts Payable process across multiple entities from invoice intake to approvals and payments
Process supplier invoices in a timely manner while ensuring alignment with internal policies
Coordinate and process employee expenses and credit card reconciliations
Prepare and execute supplier payments via EFT, ACH, and wire transfers, ensuring compliance with vendor terms
Reconcile aged payables and vendor statements
Proactively resolve discrepancies and maintain positive vendor relationships
Support tax compliance: preparing monthly sales tax filing and returns and other support as needed
Process intercompany transactions in alignment with internal processes and policy
Support overall AP process improvement initiatives to help elevate the internal and external experience for employees and vendors
Support implementation of new expense software to enhance internal processes
Process bi-weekly and monthly payroll for multiple entities and locations (Australia, US & Canada) in coordination with HR
Prepare and record journal entries for payroll, employee benefits, and related accruals
Reconcile clearing accounts and resolve discrepancies
Assist with payroll-related reporting and compliance filings
Support payroll process improvement initiatives
Assist with other finance operations as needed
Provide backup and coverage support for AR functions during peak periods and absences
Contribute to improving internal documentation and accounting processes
Other duties as assigned

Requirements

Accounting degree or diploma
3 - 5 years of experience in Accounts Payable, Payroll or equivalent roles
You’re super organized and pay attention to the details
Previous experience in managing and updating financial records
You’ve supported, or at least used, an expense system (Concur, Expensify, Zoho, etc.) implementation in some capacity and have learnings to share - not just excel
Previous experience with data entry maintaining accuracy
Proficient in Microsoft Office and Google Suite, especially within Excel/Sheets
Previous experience with Microsoft Dynamics 365 Business Central or similar software
Experience with running payroll or providing backup payroll support
Experience with BambooHR, ADP and WorkLinks - or other similar payroll and HRIS software
Technical aptitude towards learning new systems and improving internal processes
Strong work ethic and a clear collaborative communicator and team player
You love to think analytically and make a plan to prioritize competing priorities and get things done
You can interpret data and information and communicate in a clear and concise manner
You have a high level of moral judgment and can handle confidential information

Benefits

Competitive compensation package
Participation in TAO's bonus program (where applicable)
Profit-Sharing Program
Hybrid work model
Flexible work arrangements to support you and your team
Collaborative organization that exemplifies autonomy and creativity
Openness to new technology adoption and software advancement
Robust benefits package including: vision, medical, and dental
Yearly learning & professional development allowance
Company wide socials
Internal team recognition platform (Bonusly)

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Accounts PayablePayrollExpense managementData entryJournal entriesReconciliationTax complianceIntercompany transactionsFinancial record managementProcess improvement

Soft Skills

Organizational skillsAttention to detailCollaborative communicationAnalytical thinkingPrioritizationProblem-solvingMoral judgmentConfidentialityTeam playerWork ethic

Certifications

Accounting degreeAccounting diploma