Talent Beyond Boundaries

Recruitment

• Review new candidate registrations in the Talent Catalog, verifying information and scheduling introductory interviews.
• Shortlist suitable candidates for international employment opportunities, ensuring alignment with program eligibility criteria.
• Support candidates in preparing resumes, applications, and interviews.
• Provide accurate intake notes, assessments, and maintain updated candidate records.
• Assist with document collection, translation, and other administrative tasks as required.
• Communicate directly with candidates in Spanish and English, ensuring clear, supportive, and professional engagement.
• Liaise with internal colleagues to ensure smooth referral processes and coordinated support for candidates.
• Suggest creative solutions to address barriers preventing refugee access to skilled migration.
• Assist in monitoring and reporting on recruitment outcomes and contribute to TBB’s global learning and evaluation initiatives.
• Participate in training, team meetings, and cross-departmental collaboration.
• Support process improvements and efficiencies within the recruitment function, especially in the LAC context.
• Perform other duties as directed by the Global Talent Programs Recruitment Manager.

Recruitment Assistant – Latin America, Caribbean

Financial Planning and Analysis

• Grants Management (50%) - Manage grant workflows including key milestones, tracking of deliverables and any associated compliance steps in Asana; ensure appropriate grant compliance with sound recording keeping of source documentation
• Support grant compliance across global teams including finance, procurement, personnel and contracting
• Maintain budgets and financial records for grants globally
• Implement accounting software and system for grants and funds management
• Develop and operationalize record keeping for grants in a standardized practice, with consistent document standards
• Facilitate donor reports via a reporting schedule, gathering inputs from relevant stakeholders, developing templates and ensuring all reporting deadlines are met
• Assist program teams to adopt TBB grant management processes
• Create and maintain a global schedule for pre-award, delivery and post award requirements
• Assist Head of Programs with grants management as required
• Finance operations (50%) - Work closely with the Chief Finance & People Officer to suggest and implement process improvements to enhance quality and efficiency of TBB’s operations for global project management, grants management and finance
• Build capacity with program delivery teams for standardized financial grants management, standardize reporting, cadence, timesheets, and substantiation
• Provide assistance to the Chief Finance & People Officer in external audits (Australia, Canada, Jordan, UK & US), providing required information associated with grants
• Administer consultants, contractor payments and accounts payable
• Facilitate payroll, consulting and contractor payments globally for grant funded programs, and TBB as a whole ( Administer payroll and employee benefits, including the organization’s 401(k) plan, and assist the President / CEO with HR compliance functions)
• Supervise external bookkeepers and or internal accountant and the general ledger, accounts payable, accounts receivables
• Coordinate and schedule external meetings as needed, take minutes, and communicate with attendees
• Support the annual budgeting process
• Assist Chief Finance & People Officer as required
• Skills and experience - Extensive experience in operations preferred
• Excellent project management & time management skills
• Excellent stakeholder management and teamwork skills
• Excellent grants management skills (Government and Non Governmental Agency contracts experience highly desirable)
• Be confident with numbers
• Experience with systems administration
• Experience with working with, bookkeepers, accountants and external auditors
• High resilience and compassion
• Strong computer literacy and willingness to use/learn a range of tools including slack, google suite, zoom, project management, HRIS, Accounting software
• Desirable: Lived refugee experience

Recruitment Assistant – Latin America, Caribbean

Global Grants and Finance Manager