Talent Beyond Boundaries

Global Grants and Finance Manager

Talent Beyond Boundaries

full-time

Posted on:

Origin:  • 🇬🇧 United Kingdom

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Job Level

Mid-LevelSenior

About the role

  • Grants Management (50%) - Manage grant workflows including key milestones, tracking of deliverables and any associated compliance steps in Asana; ensure appropriate grant compliance with sound recording keeping of source documentation
  • Support grant compliance across global teams including finance, procurement, personnel and contracting
  • Maintain budgets and financial records for grants globally
  • Implement accounting software and system for grants and funds management
  • Develop and operationalize record keeping for grants in a standardized practice, with consistent document standards
  • Facilitate donor reports via a reporting schedule, gathering inputs from relevant stakeholders, developing templates and ensuring all reporting deadlines are met
  • Assist program teams to adopt TBB grant management processes
  • Create and maintain a global schedule for pre-award, delivery and post award requirements
  • Assist Head of Programs with grants management as required
  • Finance operations (50%) - Work closely with the Chief Finance & People Officer to suggest and implement process improvements to enhance quality and efficiency of TBB’s operations for global project management, grants management and finance
  • Build capacity with program delivery teams for standardized financial grants management, standardize reporting, cadence, timesheets, and substantiation
  • Provide assistance to the Chief Finance & People Officer in external audits (Australia, Canada, Jordan, UK & US), providing required information associated with grants
  • Administer consultants, contractor payments and accounts payable
  • Facilitate payroll, consulting and contractor payments globally for grant funded programs, and TBB as a whole ( Administer payroll and employee benefits, including the organization’s 401(k) plan, and assist the President / CEO with HR compliance functions)
  • Supervise external bookkeepers and or internal accountant and the general ledger, accounts payable, accounts receivables
  • Coordinate and schedule external meetings as needed, take minutes, and communicate with attendees
  • Support the annual budgeting process
  • Assist Chief Finance & People Officer as required
  • Skills and experience - Extensive experience in operations preferred
  • Excellent project management & time management skills
  • Excellent stakeholder management and teamwork skills
  • Excellent grants management skills (Government and Non Governmental Agency contracts experience highly desirable)
  • Be confident with numbers
  • Experience with systems administration
  • Experience with working with, bookkeepers, accountants and external auditors
  • High resilience and compassion
  • Strong computer literacy and willingness to use/learn a range of tools including slack, google suite, zoom, project management, HRIS, Accounting software
  • Desirable: Lived refugee experience

Requirements

  • Extensive experience in operations preferred
  • Excellent project management & time management skills
  • Excellent stakeholder management and teamwork skills
  • Excellent grants management skills (Government and Non Governmental Agency contracts experience highly desirable)
  • Be confident with numbers
  • Experience with systems administration
  • Experience with working with, bookkeepers, accountants and external auditors
  • High resilience and compassion
  • Strong computer literacy and willingness to use/learn a range of tools including slack, google suite, zoom, project management, HRIS, Accounting software
  • Desirable: Lived refugee experience