T. White Parker Associates, Incorporated

Operations

• Manage day-to-day bookkeeping, accounts payable/receivable, and cash flow tracking in coordination with the accounting team
• Ensure accurate project-level cost and hours tracking across all active engagements
• Manage timekeeping compliance and support annual incurred cost submissions
• Process payroll inputs and coordinate with benefits providers
• Manage employee onboarding, offboarding, benefits enrollment, and personnel records
• Manage hiring logistics: job postings, interview scheduling, background checks, offer letters
• Maintain HR policies, employee handbook, and compliance with state and federal employment requirements
• Administer PTO tracking, performance review scheduling, and recurring HR calendar items
• Maintain the contract register for all engagements/contracts, subcontracts, and agreements in coordination with Engagement Directors and Managers
• Support contract file maintenance and deliverable calendars in coordination with Engagement Directors and Managers
• Assist with subcontract administration, including invoice review and flow-down compliance tracking
• Coordinate with management and legal counsel on NDAs, teaming agreements, and contracts
• Own vendor relationships across IT, insurance, benefits, facilities, and software subscriptions
• Manage the Reston office and ensure it is operationally ready for hybrid staff
• Track and negotiate vendor contracts, renewals, and service levels
• Administer internal SharePoint-based document management system and enterprise AI platform
• Proactively identify manual or inefficient processes and implement AI tools or automation to eliminate them
• Build and maintain the internal operational playbooks that allow the company to scale
• Stay current on practical AI tools and surface high-value adoption opportunities to leadership

Operations Manager