Operations Manager

T. White Parker Associates, Incorporated

Operations Manager overseeing back-office functions for T. White Parker, a results-focused IT and management solutions firm.

Posted 6/5/2026full-timeReston • Virginia • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage day-to-day bookkeeping, accounts payable/receivable, and cash flow tracking in coordination with the accounting team
Ensure accurate project-level cost and hours tracking across all active engagements
Manage timekeeping compliance and support annual incurred cost submissions
Process payroll inputs and coordinate with benefits providers
Manage employee onboarding, offboarding, benefits enrollment, and personnel records
Manage hiring logistics: job postings, interview scheduling, background checks, offer letters
Maintain HR policies, employee handbook, and compliance with state and federal employment requirements
Administer PTO tracking, performance review scheduling, and recurring HR calendar items
Maintain the contract register for all engagements/contracts, subcontracts, and agreements in coordination with Engagement Directors and Managers
Support contract file maintenance and deliverable calendars in coordination with Engagement Directors and Managers
Assist with subcontract administration, including invoice review and flow-down compliance tracking
Coordinate with management and legal counsel on NDAs, teaming agreements, and contracts
Own vendor relationships across IT, insurance, benefits, facilities, and software subscriptions
Manage the Reston office and ensure it is operationally ready for hybrid staff
Track and negotiate vendor contracts, renewals, and service levels
Administer internal SharePoint-based document management system and enterprise AI platform
Proactively identify manual or inefficient processes and implement AI tools or automation to eliminate them
Build and maintain the internal operational playbooks that allow the company to scale
Stay current on practical AI tools and surface high-value adoption opportunities to leadership

Requirements

What you’ll need

Bachelor's degree in Business Management, Management Information Systems, or equivalent field.
4 - 6 years in a hands-on operations, office management, or business operations role -- preferably in an IT or professional services firm
Familiarity with federal contracting operations strongly preferred: FAR basics, contract file management, DCAA-aware financial practices, and deliverable tracking
Proven ability to manage multiple operational functions simultaneously with minimal direction
Experience with bookkeeping or financial tracking tools (Unanet, Deltek, or similar)
Proficiency in Microsoft Office Suite and Microsoft Project.
Actively and independently uses AI tools (e.g., Claude, ChatGPT, Microsoft Copilot, or equivalents) to get work done faster and better
Resourceful problem-solver who seeks out automation, templates, and tools before defaulting to manual effort
Comfortable learning and implementing new platforms without hand-holding.

Benefits

Comp & perks

unlimited PTO 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score

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Applicant Tracking System Keywords

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Hard Skills & Tools

bookkeepingaccounts payableaccounts receivablecash flow trackingpayroll processingtimekeeping compliancecontract file managementfinancial trackingvendor contract negotiationautomation

Soft Skills

problem-solvingresourcefulnessmulti-taskingindependencecommunicationorganizational skillsleadershipadaptabilityattention to detailcollaboration

Certifications

Bachelor's degree in Business ManagementBachelor's degree in Management Information Systems