Supply Fulfillment and Accounts Payable Coordinator
Professional Physical Therapy
AP Supervisor
Systems Planning & Analysis
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Maintain financial records and data systems, including managing vendor files.
- Assist with Vendor Maintenance to include ACH/Address Verification.
- Sort and match invoices and check requests to ensure accuracy.
- Prepare and process accounts payable checks, wire transfers, and ACH payments.
- Handle the processing of correction invoices.
- Reconcile and prepare account reconciliations for rent, credit cards, and open accounts payable (AP).
- Post invoices for payment and update general or subsidiary ledgers.
- Verify invoice details, such as invoice numbers, account codes, and financial accounts, and resolve discrepancies.
- Trace transactions through prior accounting actions to identify and resolve issues.
- Communicate with vendors to respond to payment status inquiries.
- Conduct account research and handle ad-hoc accounting, reporting, and administrative tasks.
- Support the processing of electronic expense reports in the Deltek CostPoint T&E module and manage related AP data.
- Manage the receipt and disbursement of payments to employees.
- Review and approve AP vouchers, vendor setups, and payment runs.
- Collaborate with management to ensure processes and policies remain current and effective.
- Assist with audit preparation and compliance.
- Manage high-volume tasks independently in a fast-paced setting.
- Adapt to ongoing changes driven by rapid company growth.
- Recommend and implement best practices to optimize efficiency, accuracy, and internal controls.
- Maintain the subcontractor module and assist with related processes.
- Support the integration of new systems and acquisitions.
- Work cross-functionally with other departments to resolve issues and discrepancies.
- Promote a positive team environment.
- Supervise and mentor the accounts payable team to ensure optimal performance and professional growth.
- Allocate tasks and monitor workloads to meet deadlines and maintain department efficiency.
- Conduct regular performance reviews and provide coaching to enhance team skills.
- Strong decision-making and problem-solving capabilities to address both routine and unexpected challenges.
Requirements
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field
- 5+ years of experience in accounts payable, with at least 2 years in a lead role
- Experience in the Deltek Costpoint's Subcontracts module
- Experience in the government contracting industry is required
- Strong analytical skills and attention to detail
- Ability to work independently and as part of a team
- Excellent organizational and communication skills
Benefits
- Join Talent Community
- Refer a Candidate
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
accounts payablevendor maintenanceinvoice processingaccount reconciliationACH paymentsfinancial record managementdata systems managementaudit preparationexpense report processingsubcontractor module management
Soft skills
analytical skillsattention to detailorganizational skillscommunication skillsdecision-makingproblem-solvingteam collaborationindependenceleadershipmentoring
Certifications
Bachelor's degree in AccountingBachelor's degree in FinanceBachelor's degree in Business Administration
