Syniti

Office Administrator

Syniti

full-time

Posted on:

Location Type: Office

Location: Omaha • New York • 🇺🇸 United States

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Job Level

Junior

About the role

  • Serve as the main point of contact for all facility and office-related issues.
  • Greet scheduled visitors and ensure a welcoming, professional office environment.
  • Manage incoming/outgoing mail, packages, and shipping needs, including assigning shipping charges to appropriate cost centers.
  • Maintain office organization, including supply locations, cleanliness, and readiness of meeting rooms and common areas.
  • Order, track, and maintain inventory of all office supplies, kitchen items, and event materials.
  • Coordinate equipment or facility maintenance requests as needed.
  • Coordinate logistics for office events such as hiring weekends, team meetings, and visitor days.
  • Purchase and set up meals, snacks, and refreshments; manage catering orders and confirm deliveries.
  • Print and prepare documents, candidate folders, signage, agendas, and hospitality materials.
  • Organize meeting rooms and ensure technology is functional for interviews and meetings.
  • Make dinner reservations for candidates and leaders, ensuring dietary needs and headcounts are managed.
  • Follow established checklists for event preparation, execution, and wrap-up.

Requirements

  • 1–2 years of experience as an Office Coordinator, Executive Assistant, Office Manager, or similar administrative role.
  • Strong organizational and administrative skills with the ability to operate in a deadline-driven environment.
  • Technologically savvy; proficient with tools such as SharePoint/OneDrive, Teams, Zoom, Webex, and other collaboration systems.
  • Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
  • Strong written and verbal communication skills.
  • Ability to work professionally with people at all levels of the organization.
  • Creative problem solver with solid project management capabilities.
Benefits
  • Trust in your talent.
  • Growth.
  • Support.
  • Curiosity and genuine interest in you.
  • Recognition.
  • An open organisation.
  • Our Commitment to Inclusion.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
office organizationinventory managementevent coordinationdocument preparationproject management
Soft skills
organizational skillsadministrative skillscommunication skillsproblem solvinginterpersonal skills