PMO Administrator
Sword Group
full-time
Posted on:
Location Type: Remote
Location: United Kingdom
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About the role
- Assist with procurement processes, purchase orders, and vendor documentation as required.
- Manage the process of requisitions including raising requisitions, gaining approvals, maintaining and tracking invoices.
- Cost control management.
- Timesheet management.
- Maintain and update project plans, logs and status reports.
- Assist PMO Analyst with preparing documentation, meeting packs, and presentations.
- Coordinate project meetings, including scheduling, agenda creation, and minute-taking.
- Track project actions to ensure progress and timely completion.
- Support the implementation of PMO standards, policies, and templates.
- Prepare weekly and monthly PMO reports.
- Ensure audit readiness by maintaining accurate and up‑to‑date project documentation.
- Help ensure compliance with project lifecycle and governance processes.
- Maintain the PMO document repository (SharePoint, Teams, Confluence, etc.).
- Perform general administrative duties to support the efficiency of the PMO.
- Maintain resource plans, timesheet data, and allocation records.
Requirements
- Strong organisational and time‑management skills.
- Excellent attention to detail and accuracy in reporting.
- Proficient in Microsoft Office / M365 tools (Excel, PowerPoint, SharePoint, Teams).
- Experience supporting projects or administrative functions.
- Strong communication skills – both written and verbal.
- Ability to work with multiple stakeholders and manage competing priorities.
- Experience working within a formal PMO or project environment.
- Knowledge of project management methodologies (Prince2, Agile, PMBOK).
- Problem-solving mindset, able to spot gaps or risks early.
- Customer‑focused, delivering a high standard of support service.
- Adaptable and flexible, comfortable with change and shifting priorities.
Benefits
- Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
- Flexible working: Flexible work arrangements to support your work-life balance. We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can.
- A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more….
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
procurement processespurchase orderscost control managementtimesheet managementproject plansPMO standardsproject documentationproject lifecycleproject management methodologiesreporting
Soft Skills
organisational skillstime-management skillsattention to detailcommunication skillsproblem-solving mindsetcustomer-focusedadaptableflexiblestakeholder managementprioritization
Certifications
Prince2AgilePMBOK