Sword Group

SharePoint Data and Information Management Administrator

Sword Group

full-time

Posted on:

Location Type: Hybrid

Location: Aberdeen • United Kingdom

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Tech Stack

SQL

About the role

  • Administer and maintain SharePoint Online environments, including site collections, libraries, lists, workflows, and permissions.
  • Design and implement metadata models, taxonomies, and content types to improve classification, searchability, and control.
  • Develop, apply, and maintain governance rules covering document lifecycle, permissions, retention, archiving, and disposal.
  • Work with business teams to deliver practical SharePoint solutions that support collaboration and effective knowledge sharing.
  • Support data integrity, security, and accessibility across structured and unstructured information repositories.
  • Provide user guidance, training, and support on SharePoint features, document management standards, and best practice.
  • Carry out audits, monitoring, and routine checks to ensure ongoing compliance and system reliability.
  • Support enterprise search optimisation through effective metadata tagging and content indexing.
  • Assist with integrations between SharePoint, Microsoft 365 tools, and reporting platforms such as Power BI.
  • Contribute to digital transformation and automation initiatives that improve efficiency and reduce manual effort.

Requirements

  • Hands-on experience administering SharePoint Online and working within the Microsoft 365 ecosystem.
  • Practical knowledge of information architecture, metadata design, taxonomies, and document control.
  • Experience managing data and document lifecycle processes, including classification, retention, and archiving.
  • Familiarity with data or reporting tools such as SQL, PowerShell, Excel, or Power BI.
  • Understanding of information governance principles and standards (e.g. ISO-aligned information management).
  • Confident communication skills, with the ability to work closely with business users and technical teams.
  • A practical, detail-oriented mindset and a willingness to take ownership of day-to-day delivery.
Benefits
  • Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
  • Flexible working: Flexible work arrangements to support your work-life balance. We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can.
  • A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more….
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
SharePoint Online administrationmetadata designinformation architecturedocument lifecycle managementdata classificationdata retentiondata archivingmetadata taggingcontent indexingautomation
Soft Skills
confident communicationdetail-orientedownershipcollaborationknowledge sharing