Recruiting Coordinator
Swarm Aero
full-time
Posted on:
Location Type: Remote
Location: California • United States
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Salary
💰 $25 - $45 per hour
About the role
- Own end-to-end interview scheduling for technical roles (Software Engineers, Engineering Managers, and similar), managing complex, multi-panel loops across time zones.
- Partner with recruiters and hiring managers to coordinate onsite, virtual, and panel interviews with precision and speed.
- Manage candidate communications throughout the process, ensuring an exceptional candidate experience at every touchpoint.
- Maintain accurate records in our ATS (Applicant Tracking System) and keep pipelines organized and up to date.
- Identify friction points in our recruiting workflows and proactively propose and implement improvements.
- Build and refine scalable coordination playbooks, templates, and SOPs that can grow with the team.
- Track and report on coordination metrics (scheduling turnaround times, candidate NPS, etc.) and use data to drive improvements.
- Collaborate cross-functionally with HR, IT, and facilities to ensure seamless onsite interview logistics.
- Support the rollout of new recruiting tools and integrations that enhance team efficiency.
- Act as a trusted partner to recruiters, ensuring they can focus on sourcing and relationship-building while you own the operational details.
- Build strong relationships with hiring managers, particularly within Engineering, to deeply understand their team needs and interview preferences.
- Serve as the primary point of contact for candidates during the scheduling and interview process, representing our brand with warmth and professionalism.
Requirements
- 5+ years of recruiting coordination experience, ideally at a high-growth startup or tech company that scaled rapidly.
- Hands-on experience coordinating interviews for technical roles — you understand what a SWE interview loop looks like and how to schedule one efficiently.
- Demonstrated ability to manage high-volume scheduling without sacrificing quality or candidate experience.
- Proficiency with ATS platforms (Greenhouse, Lever, Workday, or similar) and scheduling tools (GoodTime, Calendly, or similar).
- Strong written and verbal communication skills — you write clearly, follow up proactively, and know how to handle competing priorities with grace.
- A genuine interest in operational excellence — you're not just executing processes, you're always thinking about how to make them better.
- Experience building or overhauling coordination workflows from the ground up.
- Familiarity with recruiting metrics and reporting dashboards.
- Exposure to technical recruiting for roles like Software Engineers, ML Engineers, or Infrastructure Engineers.
- Experience supporting a Talent Operations or Recruiting Programs function.
Benefits
- Meaningful equity stake in a high-growth defense technology company
- Competitive base salary commensurate with experience
- Comprehensive benefits including medical, dental, vision, and 401k
- PTO and Paid Sick Time
- Monthly Wellness Stipend
- Daily catered lunch to office
- Paid Parental leave
- Flexible work arrangement - remote/hybrid with regular collaboration in Oxnard
- Direct impact opportunity - be a key leader in building a critical technology for national security
- World-class team - work alongside exceptional engineers and operators solving hard problems
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
recruiting coordinationinterview schedulinghigh-volume schedulingcoordination workflowsrecruiting metricsreporting dashboardstechnical recruitingcandidate experienceoperational excellencedata-driven improvements
Soft Skills
communication skillsrelationship-buildingorganizational skillsproactive follow-upproblem-solvingattention to detailcollaborationadaptabilitytime managementinterpersonal skills