Stoel Rives LLP

Marketing Operations

• Provide day‑to‑day stewardship of the firm’s client data and marketing systems
• Administer and maintain the firm’s CRM system
• Manage mailing list governance and list health
• Own intake, routing, and data capture for inbound engagement
• Ensure post‑event attendee data is accurately recorded in CRM
• Maintain clean, reliable data inputs to support reporting
• Support planning and execution related to CRM enhancements
• Collaborate with marketing and business development colleagues

Marketing Operations Coordinator

Legal Assistant

• Prepare initial drafts/document shells of probate, tax, litigation, bankruptcy and agency pleadings from templates.
• Prepare transmittal letters and revise, format, finalize, file, and serve pleadings.
• Electronically file documents with federal, state and appellate courts.
• Pull documents from agency or court websites.
• Provide coverage for practice assistant assignments during times of need.
• Create, proofread, label, redact and revise documents, spreadsheets, and presentations.
• Enter and process data including timesheets and vendor invoices.
• Communicate with clients and outside counsel via phone and email.
• Track and report work assignments through ticketing system.

Practice Assistant – Legal Assistant/Secretary

Manager

• Responsible for supervising facilities staff supply/maintenance staff, and outsourced facilities and operations staff across all offices
• Manages the Firm’s Office Services outsourcing contract and operations
• Responsible for the management of facilities services, including budgeting, planning, implementing, and controlling proper functioning of support services
• Assists in long- and short-range office planning, design, construction, maintenance, repair, moves, and remodeling
• Acts as contact for consultants hired for space planning
• Assists in negotiations and implementation of leases on facilities
• Assists with acquiring and managing the firm’s furniture and equipment
• Maintains and repairs firm furnishings, equipment, and leasehold improvements
• Responsible for firm-wide copier, printer and scanning equipment including service and maintenance contracts
• Responsible for the development of budget for acquisition of furniture and equipment
• Acts as sustainability manager, assists Firm’s sustainability partner to enact sustainability initiatives and events
• Responsible for managing the firm’s travel department vendors
• Responsible for yearly training and education, process and procedure documentation
• Meets regularly with firm Administrative Leadership members and real estate brokers to review lease timelines and firm strategies
• Coordinates with Office Administrators on office furniture projects
• Responsible for office security control system and operations
• Responsible for security practices and procedures to ensure employee safety
• Other duties as assigned

Marketing Operations Coordinator

Practice Assistant – Legal Assistant/Secretary

Senior Facilities Manager