Staff Domain

Bookkeeper

• Oversee and validate AI-captured invoice data (OCR and automated coding outputs).
• Review system-flagged exceptions and resolve discrepancies efficiently.
• Ensure correct GL coding, cost allocation, and tax treatment.
• Monitor AI workflow queues to maintain agreed processing turnaround times.
• Reconcile supplier statements monthly and resolve discrepancies promptly.
• Prepare and execute payment runs in accordance with delegated authority limits.
• Ensure compliance with GST and tax invoice requirements.
• Maintain AP subledger accuracy and support month-end reconciliation to the general ledger.
• Maintain data integrity within the AI/AP platform through accurate exception handling.
• Identify opportunities to improve automation rules, approval workflows, and system efficiencies.
• Maintain strong audit trail and documentation standards across automated and manual transactions.
• Enhances operational efficiency and scalability through automation.
• Reduces manual processing risk and improves accuracy.
• Enables faster invoice turnaround and stronger supplier relationships.
• Provides higher-quality financial data to support strategic decision-making.
• Strengthens internal controls through AI-driven validation and exception reporting.
• Takes ownership of both automated and manual AP processes.
• Ensures AI outputs are validated and not processed without appropriate review.
• Meets payment deadlines while maintaining compliance standards.
• Builds trust with suppliers and internal stakeholders through clear, professional communication.
• Supports non-finance team members in understanding AI-enabled approval workflows.
• Responds constructively to system or process change.
• Evaluates AI-generated coding and identifies anomalies or patterns of error.
• Interprets exception reports and investigates root causes.
• Applies financial judgment where automation rules are insufficient.
• Proactively suggests system rule refinements to reduce recurring exceptions.
• Contributes to continuous improvement initiatives in AP automation.
• Adapts confidently to evolving digital tools and processes.

Senior Bookkeeper

Compliance

• Conduct daily and weekly reviews of the master tracker for all employee and contractor licenses, tickets, and certifications.
• Monitor expiry dates for, but not limited to Site inductions, High Risk Work Licenses (e.g. Forklift, Crane, EWP), Medicals and health assessments, Site or client specific tickets and competencies
• Proactively flag licenses and certifications are due to expire within 30, 14, and 7 days to ensure timely renewal.
• Access and manage compliance information through various systems and portals (e.g. Damstra, Ideagen, Pegasus, and other client-specific systems).
• Review and track the status of submitted licenses, inductions, and documentation.
• Identify rejected submissions, missing information, and pending approvals.
• Re submit or reload documentation as required, in accordance with portal guidelines and system requirements.
• Liaise with portal help desks and technical support teams to resolve submission issues, rejections, or system errors.
• Communicate directly with employees and contractors to request missing information, corrective actions, or updated documentation.
• Escalate urgent or unresolved compliance issues to relevant internal stakeholders as required.
• Prepare and distribute weekly compliance reports outlining upcoming license and certification expiries, pending approvals and outstanding actions, completed inductions, training, and medicals, rejected, delayed, or problematic submissions
• Coordinate and book medical assessments, site inductions, and training courses as required to ensure workforce readiness and compliance.
• Track completion and update records accordingly.

Senior Bookkeeper

AU Workforce Compliance Coordinator