Staff Domain

Accounting Manager

• Setup and Location: WFH/Remote
• Work Schedule: 09:00 AM to 06:00 PM AEDT/AEST (06:00 AM - 03:00 PM PH Time)
• Employment Type: Full-time
• Ready to do work that actually excites you? We are seeking a proactive and highly organized Office Administrator to support a busy accounting and advisory practice.
• This role will be the operational backbone of the team, managing day-to-day administration, coordinating client documentation, and keeping key compliance workflows moving smoothly.
• You will handle client communications, appointment coordination, and end-to-end follow-ups for signatures, payments, and required documents, ensuring nothing falls through the cracks.
• You will also support practice processes across entities and SMSFs, including setting up client files and working paper folders, preparing and issuing documents for review and signing, and liaising with external bodies when needed.

Office Admin, Accounting

Bookkeeper

• Responsible for preparing BAS, IAS, bookkeeping procedures, and general administrative/ad hoc tasks
• Deliver operating efficiencies relevant to accounting software systems and our practice-managed software XPM.
• Experience using Excel, XPM, Xero, MYOB and QuickBooks.
• Assist with the preparation of Business Activity Statements (BAS)
• Assist with the preparation of Installment Activity Statements (IAS)
• Perform regular, detailed audits to ensure accuracy in financial documents, expenditures, and investments that are being worked on
• Reconcile financial discrepancies by collecting and analyzing account information
• Organize and update financial records as needed (digital)
• Processing work and reconciling with the system, payment, and receipts, accounts payable and receivable
• Outstanding accounting fundamentals and knowledge with debits & credits
• Perform Payroll Tasks as required on MYOB and Xero

Senior Bookkeeper

Accounts Payable

• Review and verify invoices for accuracy, completeness, and compliance with company policies.
• Process vendor payments through checks, wire transfers, or electronic methods within established deadlines.
• Reconcile accounts payable transactions with general ledger entries and resolve any discrepancies.
• Maintain vendor files, including updating contact information, payment terms, and tax documents.
• Prepare and execute payment runs while monitoring cash flow requirements.
• Respond to vendor inquiries regarding payment status, invoice disputes, or account reconciliations.
• Assist in month-end closing activities, including accrual preparations and aging report analysis.
• Ensure adherence to internal controls and audit requirements for all payable transactions.
• Collaborate with procurement and receiving teams to match purchase orders with invoices and receipts.

Accounts Payable Specialist

Security Engineer

• Oversee the daily operations of the company, ensuring all departments are aligned with company goals.
• Implement, update, and monitor Standard Operating Procedures (SOPs) to ensure operational efficiency and compliance.
• Ensure project timelines, deliverables, and budgets are being met consistently.
• Supervise, guide, and manage the daily activities of staff members.
• Assist in staff performance management, including regular evaluations, feedback, and professional development.
• Foster a positive work environment and company culture that promotes collaboration, accountability, and excellence.
• Work with HR to recruit, hire, and onboard new staff when needed.
• Assist in business development and sales efforts by identifying potential clients and helping with outreach when needed.
• Support the marketing team in creating campaigns, content, and strategies to promote the company's cybersecurity services when needed.
• Help maintain and strengthen relationships with key clients, ensuring high levels of satisfaction and retention.
• Collaborate with the CEO and leadership team to define and execute the company’s strategic vision and growth plans.

Business Operations Manager – Cybersecurity, IT

Payroll

• The Accounts Payable and Payroll Support Officer provides financial, administrative, and clerical support to the organization.
• Completing payments and controlling expense processing, verifying and reconciling invoices, and processing payroll.
• Attention to detail is paramount, a positive attitude to all tasks is essential, and ensuring the right outcome is achieved consistently is a must.
• Maintain a calm, positive, and productive attitude to both internal and external stakeholders.
• Reconciliation of vendor payments to statements at end of month (EOM)
• Follow up on unapproved outstanding invoices regularly and as required.
• Supporting payroll processing and automation, ensuring accuracy and compliance with relevant laws and regulations.

Accounts Payable and Payroll Associate

Accountant

• Setup and Location: WFH/Remote
• Work Schedule: 09:00 AM to 06:00 PM QLD Time (07:00 AM - 04:00 PM PH Time)
• Seeking an Accountant to handle the finance and accounting of the business and cover administrative functions, under the direction of the Financial Director.
• All aspects of bookkeeping including accounts payable, receivable and bank reconciliations.
• Maintaining customer supplier and employee cards and general setup in MYOB (and Xero)
• Importing invoices from our lab software into MYOB (and Xero)
• Weekly payroll and employee documentation
• Preparation and submission of Business Activity Statements and Superannuation payments.
• Cashflow monitoring
• Weekly and monthly financial reports
• Calculating selling prices of new tests and projects
• Managing grant and tax incentive applications
• Developing document flows and processes for new projects
• Developing written procedures for the position
• Maintaining an electronic filing system
• Office administration as required such as stationary, travel bookings, functions etc.

Financial Planning and Analysis

• Match Purchase Orders and entering sundry supplier invoices into Netsuite/ERP
• Review venue processed invoices and reconcile invoices to creditor statements
• Reconciling invoices to creditor statements
• Processing employee expense claims and maintain proper filing and organisation of financial records
• Processing and completing daily Bank Reconciliations
• Reconciling daily takings to H&L POS software and investigating variances and Debtor account issues
• Processing venue tills in POS software
• General enquiries and customer service for finance related tasks for the business
• Undertake other ad hoc tasks as instructed
• Maintaining accuracy of data integrity

Finance Officer

• Oversee, maintain, and support Client and Contractor financial accounts ensuring accurate reconciliation, remittance and timely responses.
• Ensure legislative obligations in relation to insurances, registrations and other business related expenses are met.
• Work with operations team to ensure accurate and timely invoicing.
• Processing accounts in compliance with financial policies and procedures.
• Performing day to day financial transactions, including verifying, classifying, computing, posting and recording accounts payable data.
• Preparing and processing electronic payment runs twice weekly to facilitate payment of supplier and contractor invoices.
• Expense reporting and calculations.
• Prepare bills, remittance advises and record filing.
• Reconcile the accounts payable ledger to ensure that all payments are accounted for and properly posted.
• Verify discrepancies and resolve contractor and supplier billing issues.
• Generate financial statements and reports detailing accounts payable status.
• Liaise with external stakeholders to ensure efficient payment of accounts payable.
• Generate Customer Invoices.
• Manage and report status of outstanding invoicing for all branches.
• Liaise with internal and external stakeholder to ensure the prompt and efficient processing of customer invoicing.
• Provide support to other processes within the accounts team as required, including supporting Accounts Receivable functions.
• Undertake any task or reasonable request on behalf of the business to carry out day to day operations.
• Assist Accounts Receivable in obtaining and processing purchase orders from accounts customers.