Spring Fertility

Executive Assistant

The Executive Assistant provides high-level administrative support to the CEO and C-Suite, ensuring smooth daily operations and enabling leadership to focus on strategic priorities.
Manage complex calendars and schedule meetings across multiple time zones.
Coordinate detailed domestic and international travel arrangements, including flights, lodging, ground transportation, and itineraries, ensuring all logistics run smoothly.
Screen and prioritize incoming communications (email, phone, mail), responding or redirecting as appropriate.
Prepare and edit correspondence, reports, presentations, and other documents.
Maintain filing systems (digital and physical) and ensure records are organized and up to date.
Plan, schedule, and facilitate internal and external meetings, ensuring logistics, materials, and follow-ups are well-managed.
Coordinate and support Board of Directors meetings, including scheduling, preparing and distributing materials, managing logistics, and tracking action items.
Prepare meeting agendas, materials, and briefings for the executive.
Attend select meetings, take notes, and track action items.
Coordinate company events, board meetings, and off-site gatherings.
Assist in the planning, execution, and monitoring of special projects.
Track key deadlines and ensure timely completion of deliverables.
Liaise with internal teams and external partners to ensure smooth collaboration.
Handle sensitive information with the highest level of integrity and discretion.
Represent the executive’s office with professionalism in all interactions.