Southwest Florida Water Management District

Procurement

• Verify needs with District staff and negotiate prices, terms, discounts, services, delivery, and transportation with vendors for goods and services consistent with applicable federal and state laws and District policies and procedures.
• Develop requests for quotes/bids/proposals, conduct pre-bid meetings, openings and debriefings, coordinate questions, answers, and addenda.
• Evaluate suppliers, negotiate contracts and review product/service quality.
• Apply, interpret, and adhere to relevant laws, legal codes, government regulations, and District rules, procedures and practices.
• Determines or recommends method of procurement, such as direct purchase or bid.
• Prepares bid specifications, receive bids, and make purchases of commodities or goods.
• Recommend procurement process; draft, evaluate and finalize agreements of varying types, such as non-disclosure, sales/purchase, sub-contract, consulting, license, distribution, commercial and public contracting, construction, cooperative funding or other agreements as needed.
• Review procurement and contractual terms and conditions proposed by other internal and external stakeholders.
• Investigate new sources of supply and environmentally preferable products and services by gathering and analyzing market intelligence on suppliers, products, services, and costs.
• Estimates values according to knowledge of market price.
• Work with Finance, the Office of General Counsel, Risk, and others to coordinate financial, legal, insurance, and others contractual terms and ensure adherence to broader operational requirements such as contractual or statutory/rule requirements.
• Serve as a point of contact and provide guidance as needed for employees, customers, and stakeholders on contractual and procurement matters.
• Orient, train, and advise staff, vendors, and other government agencies on regulations, District policies, procedures and current solicitations.
• Establish and maintain relations with suppliers and internal customers exercising personal initiative and sound business judgment and employ process quality improvement and cost reduction efforts.
• Apply, interpret, and adhere to relevant laws, legal codes, government regulations, and District rules, procedures, and practices.
• Maintain appropriate records and documentation, such as correspondence, data, and reports needed or used in development of contracts, stakeholder contact information, contract modifications, issue identification/resolution, significant events, status reports, and other procurement-related documents.
• Identify and establish monitoring and reporting methods and requirements for procurement.
• Identify potential problems or areas of recurrent concern or pressure within the course and scope of contract or procurement efforts and identify/implement effective solutions.
• Contribute to, influence, develop and implement procedures for procurement management and administration in accordance with District policy.
• Expedite, track, monitor, and report on processes, documents, and performance.
• Administer the District's Procurement Card Program, including P-card establishment, training, disputes, and closeout.
• Manage vendor relationships.

Procurement/Contract Specialist

Attorney

• Provides legal counsel to management and staff on matters relating to the day-to-day operations of the District.
• Represents the District in litigation and other proceedings before federal, state, and administrative judicial tribunals.
• Assists in the enforcement of state law, District rules, and other regulatory or non-regulatory authorizations.
• Prepares and reviews legal instruments, such as licenses, leases, easements, or purchase and sale contracts.
• Provides legal advice and written opinions to various District divisions on applicable law and related matters.
• Makes presentations before the Governing Board, District staff, and the general public when necessary.
• Participates in District emergency management activities, other departmental activities, departmental projects, and performs other duties as required.

Manager

• Develops and maintains relationships with local, state, and federal government elected officials and staff, key state agency personnel, chambers of commerce, and community-based organizations.
• Monitors and participates in local commission and council meetings, local and regional community boards, and provides government affairs support to external constituents.
• Provides internal and external constituent service.
• Provides support to internal bureaus and represents the District throughout a defined geographical region.
• Develops, coordinates, and/or administers responses to inquiries regarding the organization.
• Provides counsel and policy-related assistance to department directors and executive staff.
• Participates in District emergency management activities and other departmental activities and performs other duties as needed.
• Provides ability to work with diverse stakeholders, build mutually-beneficial relationships, resolve conflicts and work with little supervision.

Procurement/Contract Specialist

Attorney

Government Affairs Regional Manager