Office Administrator
Southern Glazer's Wine & Spirits
full-time
Posted on:
Location Type: Office
Location: Toronto • Canada
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Salary
💰 CA$48,000 - CA$52,000 per year
Job Level
About the role
- Provide administrative and operational support by maintaining office systems, supplies, and shared spaces
- Collaborate closely with the Sales and Trade Development teams to support the coordination, communication, and execution of marketing initiatives
- Maintain a professional and organized office environment, including reception areas, conference rooms, and kitchen spaces; greet and assist visitors as needed
- Provide comprehensive administrative support, including phone coverage, correspondence, document management, supply ordering, courier coordination, and general office operations
- Manage and track inventory for the regional office, Sales team, and Trade Development team
- Coordinate and schedule meetings and conference calls; prepare agendas, distribute materials, and document meeting minutes
- Serve as a central point of contact for Sales and Trade Development teams regarding marketing initiatives
- Maintain calendars, activity trackers, and brand documentation for regional Trade Development initiatives
- Support logistics for trade shows, local events, and regional visits
- Coordinate product registrations, listing applications, invoice coding, and invoice verification
- Ensure purchasing, shipping, and receiving activities in collaboration with internal teams, suppliers, and external partners
Requirements
- College diploma or equivalency plus one year of experience
- Experience in marketing and administration in adult beverage or CPG
- Strong organizational, interpersonal, verbal/written communication, and analytical skills
- Must require little direction or supervision; goal-oriented focused, and assertive
- Ability to manage multiple projects/priorities on tight deadlines and maintain a high level of quality standard
- Proficiency using Microsoft Office applications including PowerPoint, Word, and Excel
- Proficient working knowledge of word processing, spreadsheet, presentations and email
Benefits
- Group Flexible Benefits Plan
- Registered Retirement Savings Program (RRSP)
- Comprehensive medical coverage
- Dental coverage
- Vision coverage
- Disability insurance
- Life insurance coverage
- Wellness initiatives
- Parental leave
- Vacation accrual
- Paid sick leave
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
document managementinventory managementproject managementlogistics coordinationinvoice codinginvoice verification
Soft Skills
organizational skillsinterpersonal skillsverbal communicationwritten communicationanalytical skillsgoal-orientedassertivenessability to manage multiple projectstime management
Certifications
college diploma