Monitor outstanding customer balances and conduct professional follow-up communications to support timely collections
Post incoming customer payments against invoices in the ERP system accurately and on a timely basis
Process vendor invoices in the AP processing system in accordance with DES payment terms and approval workflows
Administer employee expense report submissions through the expense reporting system, ensuring policy compliance
Process corporate credit card transactions in the expense reporting system with appropriate coding and documentation
Prepare and post payroll journal entries in the ERP system following each payroll cycle
Post recurring journal entries including loan interest accruals, pre-paid expense amortization, depreciation, and benefits entries as part of the monthly close cycle
Manage end-to-end customer order entry and processing in the ERP system, ensuring accuracy, timeliness, and alignment with customer expectations
Create and issue supplier purchase orders in the inventory management system based on approved purchasing requirements
Prepare and coordinate shipping documents and shipment departure activities with suppliers and freight forwarders
Receive inbound product into inventory in the inventory management system upon arrival at company warehouses, ensuring accuracy and timeliness
Monitor and follow up with suppliers on production status to ensure on-time manufacturing and shipment readiness
Follow up with freight forwarders and carriers on shipment booking status and sailing/delivery schedules
Provide timely inbound shipment status updates to company warehouses and factory-direct customers to support receiving planning and customer communication.

Requirements

Post-Secondary Education in Business Administration, Accounting, Supply Chain, or a related field; equivalent work experience will be considered
Basic understanding of accounting principles including the ability to prepare and post journal entries
2+ years in an operations, order management, accounting support, or supply chain coordination role, preferably in a product-based or wholesale distribution environment
Hands-on experience with ERP or inventory management systems and the ability to process large transaction volumes accurately
Working knowledge of Excel, Outlook, and Teams
Attention to Detail — Accuracy when processing transactions, orders, invoices, and shipping documents
Organizational & Time Management Skills — Ability to prioritize and manage high-volume workloads across multiple departments, orders, and deadlines simultaneously
Communication Skills — Clear written and verbal communication with customers, suppliers, and internal teams to avoid errors and resolve issues
Integrity — Trustworthiness in handling sensitive financial information.

Benefits

This role includes standard company benefits, including health, dental, and vision insurance
Paid time off
Other applicable employee programs

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

accounting principlesjournal entriesaccounts payable processingcustomer order entryvendor invoice processingexpense report administrationpayroll journal entriesinventory managementtransaction processingpurchase order creation

Soft Skills

attention to detailorganizational skillstime management skillscommunication skillsintegrity