SOLV4EX Group of Companies

Operations

• Monitor outstanding customer balances and conduct professional follow-up communications to support timely collections
• Post incoming customer payments against invoices in the ERP system accurately and on a timely basis
• Process vendor invoices in the AP processing system in accordance with DES payment terms and approval workflows
• Administer employee expense report submissions through the expense reporting system, ensuring policy compliance
• Process corporate credit card transactions in the expense reporting system with appropriate coding and documentation
• Prepare and post payroll journal entries in the ERP system following each payroll cycle
• Post recurring journal entries including loan interest accruals, pre-paid expense amortization, depreciation, and benefits entries as part of the monthly close cycle
• Manage end-to-end customer order entry and processing in the ERP system, ensuring accuracy, timeliness, and alignment with customer expectations
• Create and issue supplier purchase orders in the inventory management system based on approved purchasing requirements
• Prepare and coordinate shipping documents and shipment departure activities with suppliers and freight forwarders
• Receive inbound product into inventory in the inventory management system upon arrival at company warehouses, ensuring accuracy and timeliness
• Monitor and follow up with suppliers on production status to ensure on-time manufacturing and shipment readiness
• Follow up with freight forwarders and carriers on shipment booking status and sailing/delivery schedules
• Provide timely inbound shipment status updates to company warehouses and factory-direct customers to support receiving planning and customer communication.

Administrative Operations Coordinator