Support Business Development Managers in the pursuit of new project opportunities by independently managing coordination, tracking, and administrative workflows.
Manage client data room access and downloads, exercising judgment to ensure timely and appropriate distribution of materials to internal stakeholders.
Submit and track internal system setup requests for client portals, ensuring accurate opportunity configuration.
Track incoming RFPs and client requests, prioritizing actions and flagging risks or gaps to maintain clear visibility on deadlines, requirements, and next steps.
Support the development and coordination of project Go/No-Go documentation by synthesizing inputs, identifying key considerations, and providing informed recommendations.
Own scheduling and coordination of client-facing and internal meetings, including agenda development, follow-up actions, and timeline management.
Track and manage client pipeline requests, prioritizing and coordinating with Business Development Managers.
Track RFP deliverables from cross-functional teams (engineering, estimating, legal, finance, etc.), adjusting plans and advising Business Development Managers to ensure on-time, high-quality submissions.
Support proposal development by entering CRM data, maintaining data integrity, and identifying and prioritizing document distribution.
Independently prepare, submit, and manage budgetary pricing requests, coordinating with the estimating team to support pursuit timelines.
Collaborate with cross-functional teams to support pursuit activities and ensure alignment.
Proactively identify, recommend, and implement process improvements to enhance efficiency and consistency within the Business Development function.
Serve as a knowledgeable point of contact for day-to-day business development inquiries, escalating opportunities as appropriate.

Requirements

High school diploma required; postsecondary certificate or Bachelor’s degree in Business, Marketing, Construction Management, Renewable Energy, or a related field preferred.
1–3 years of related experience in business development, sales support, project coordination, construction, engineering, or renewable energy.
Proficiency in Microsoft Office Suite; CRM experience a plus.
Strong verbal and written communication skills with a professional telephone manner.
Excellent attention to detail and organizational skills.
Ability to manage multiple tasks and deadlines in a fast-paced environment.
Eagerness to learn new systems and processes with a proactive, problem-solving mindset.
Willingness to travel for meetings or events up to once a month.

Benefits

Employees (and their families) are eligible for medical, dental, vision, basic life and disability insurance.
Employees can enroll in our company’s 401(k) plan.
Provided vacation, sick, and holiday pay.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

project coordinationproposal developmentbudgetary pricing requestsdata managementRFP trackingclient pipeline managementprocess improvementdocument distributionschedulingadministrative workflows

Soft Skills

communication skillsattention to detailorganizational skillsproblem-solving mindsetability to manage multiple tasksproactive approachjudgmentcollaborationtime managementprofessional telephone manner

Certifications

postsecondary certificateBachelor’s degree