SoLa Impact

Part-Time Events Bookkeeper, Contract Administrator

SoLa Impact

part-time

Posted on:

Location Type: Hybrid

Location: Los Angeles • California • United States

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Salary

💰 $25 per hour

About the role

  • Maintain accurate financial records of event-related transactions, including purchases and receipts
  • Generate and track invoices, receipts, and payments, ensuring timely follow-ups on overdue payments
  • Monitor internal costs for third-party services and rentals, aligning them with contract budgets
  • Establish direct line of communication with Accounting Dept. to ensure financials are aligned between Events and Accounting on a regular basis
  • Prepare and analyze Excel reports detailing the financial status of events, including payments received and outstanding balances
  • Identify trends in event-related spending, billing, and revenue collection; generate relevant financial reports
  • Organize, file, and maintain event contracts within the department’s shared Google Drive
  • Ensure invoicing and billing compliance with client contract terms
  • Remain available for urgent financial inquiries on weekends related to deposits, invoices, and contracts
  • Primarily remote, with in-office attendance required once per week or as directed by management

Requirements

  • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
  • Minimum of 2-4 years of experience in bookkeeping, financial administration, or contract management
  • Experience in event management, hospitality, or a related industry is a plus
  • Prior experience working with a small team or startup environment is beneficial
  • Advanced Excel proficiency (90% of tasks require Excel usage)
  • Strong knowledge and prior experience with DocuSign, PayPal, Bill.com, and other online payment platforms
  • Experience with invoicing and billing processes
  • Basic accounting experience preferred; ability to perform accurate calculations and draw logical conclusions
  • Strong communication and relationship management skills
  • Exceptional attention to detail and ability to follow up on assigned tasks
  • Thrives in a fast-paced, small-team environment and demonstrates a strong team-player mentality
  • Flexibility in schedule to address urgent inquiries outside of standard work hours
Benefits
  • paid vacation
  • medical insurance
  • dental insurance
  • vision insurance
  • life insurance
  • pet insurance
  • sick leave
  • 10 paid holidays
  • bereavement days
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
bookkeepingfinancial administrationcontract managementadvanced Excel proficiencyinvoicing processesbilling processesaccountingfinancial analysistrend identificationcalculations
Soft Skills
communication skillsrelationship managementattention to detailtask follow-upteam-player mentalityflexibilityorganizational skillsproblem-solvingtime managementadaptability
Certifications
Bachelor’s degree in AccountingBachelor’s degree in FinanceBachelor’s degree in Business Administration