SoLa Impact

Bookkeeper

• Maintain accurate financial records of event-related transactions, including purchases and receipts
• Generate and track invoices, receipts, and payments, ensuring timely follow-ups on overdue payments
• Monitor internal costs for third-party services and rentals, aligning them with contract budgets
• Establish direct line of communication with Accounting Dept. to ensure financials are aligned between Events and Accounting on a regular basis
• Prepare and analyze Excel reports detailing the financial status of events, including payments received and outstanding balances
• Identify trends in event-related spending, billing, and revenue collection; generate relevant financial reports
• Organize, file, and maintain event contracts within the department’s shared Google Drive
• Ensure invoicing and billing compliance with client contract terms
• Remain available for urgent financial inquiries on weekends related to deposits, invoices, and contracts
• Primarily remote, with in-office attendance required once per week or as directed by management

Part-Time Events Bookkeeper, Contracts

Graphics Designer

• PAY RATE: $26-$34 PER HOUR
• REPORTS TO: Senior Graphic Designer
• SCHEDULE: M-F flexible hours due to project types
• JOB SUMMARY
• The Junior Graphic Designer plays a key role on the creative team, assisting with high-impact and low-level design projects across digital, print, and presentation platforms. The Junior Graphic Designer is responsible for assisting with visuals and content needs for investor reports, pitch decks, social impact reports, marketing collateral, social media graphics, posters, and more. The Senior Graphic Designer demonstrates discretion, professionalism, and the ability to thrive under pressure. The Junior Graphic Designer will report to the Senior Director of Partnerships and Senior Graphic Designer.

Junior Graphic Designer

Director

• The Associate Director of Scholarships is responsible for leading the planning, administration, and evaluation of all aspects of the organization’s scholarship program.
• Support scholars, manage key partnerships, coordinate events, and oversee scholarship application and award processes.
• Serve as a primary point of contact for scholars and stakeholders, ensuring program execution aligned with mission and goals.
• Develop and implement annual strategic plan for the scholarship program, set goals, define evaluation methods, and identify process improvements.
• Design and execute annual engagement strategy to support scholars year-round, including virtual and in-person events.
• Monitor program outcomes, produce annual evaluations and reports for leadership, donors, and stakeholders.
• Manage scholarship disbursement process, enrollment verification for 100+ recipients, and process refund requests.
• Oversee and manage program annual budget and financial reporting.
• Prepare and distribute scholarship agreements and documentation to award recipients.
• Collaborate with Social Impact team on scholar development initiatives e.g., Summer Internship Program and SoLa Scholars Ambassador Program.
• Create and maintain scholarship fundraising deck and collateral; collaborate with fundraising team for donor strategies.
• Foster donor-scholar relationships to encourage mentorship, career opportunities, and long-term involvement.
• Lead scholarship components of annual fundraising gala, including student storytelling.
• Maintain and update scholarship section of website biannually; collaborate with communications for social media and reports.
• Design creative program for annual awards ceremony; oversee video production related to scholarship initiatives.
• Administer AwardSpring platform: application setup, review tracking, and technical oversight.
• Serve as primary contact for applicants; collect and manage application materials; lead recruitment and outreach to high schools, college fairs, and community events.
• Coordinate selection process: reviewer assignments, scoring rubrics, and interviews.
• Ensure application guidelines and selection criteria are regularly reviewed and updated.

Associate Director, Scholarships

Events

• The Sr. Events Coordinator is responsible for coordinating and overseeing events at The Beehive Campus in South Los Angeles, ensuring that all client-hosted events are executed according to contract terms, meet legal requirements, and are in compliance with health, safety and security standards. This includes making sure that the facility is operating as it should pre/during/post events.
• Working alongside The Beehive’s Events Team members while handling day-to-day coordination and administration of events and programs, including supervision of space layouts, order placements, vendor monitoring, capacity tracking, and issue resolution
• Developing a complete understanding of client requirements for every event
• Booking and overseeing contracts for catering services, décor and other ancillary services as required/contracted; scheduling service providers needed to support the event (i.e., Security, Cleaning, Vendors, Religious Officiant, DJs, etc.)
• Ensuring ongoing communications with the client pre/during/post event to keep them updated on any changes
• Serving as the main point of contact for any issues that arise pre/during/post event; dealing with emergencies as they arise
• Ability to adjust event accordingly based on client concerns/feedback, while keeping to scope of contract
• Ensuring that event space is client-ready prior to event, and that The Beehive campus is returned to daily operational standards (‘work-ready") after each event
• Partnering with the designated Facilities staff to ensure campus readiness pre/post event and ensure regulatory and compliance standards for Events are adhered to
• Ensuring timely attendance prior to event start; ensuring facilities/rented space is open on time and accessible to clients; conducting post-event walk-throughs and ensuring any necessary remediation is addressed in a timely manner
• Networking and creating future sales opportunities at the event
• Ability to coordinate multiple events occurring simultaneously at The Beehive
• Always keeping budgets and timelines under control
• Advising SoLa Impact on measures to improve the efficiency and cost-effectiveness of events held at various spaces within the campus
• Forecasting the facility’s upcoming needs and requirements for events
• Drafting pre-events briefs based on client specifications; writing post- events briefs with learnings/best practices that can be applied to future events
• Creating reliable reports on events statistics, client types, key issues, risks, etc.
• Ability to complete other tasks and projects as assigned and on schedule

Part-Time Events Bookkeeper, Contracts

Junior Graphic Designer

Associate Director, Scholarships

Senior Events Coordinator