SoLa Impact

Bookkeeper

• Maintain accurate financial records of event-related transactions, including purchases and receipts
• Generate and track invoices, receipts, and payments, ensuring timely follow-ups on overdue payments
• Monitor internal costs for third-party services and rentals, aligning them with contract budgets
• Establish direct line of communication with Accounting Dept. to ensure financials are aligned between Events and Accounting on a regular basis
• Prepare and analyze Excel reports detailing the financial status of events, including payments received and outstanding balances
• Identify trends in event-related spending, billing, and revenue collection; generate relevant financial reports
• Organize, file, and maintain event contracts within the department’s shared Google Drive
• Ensure invoicing and billing compliance with client contract terms
• Remain available for urgent financial inquiries on weekends related to deposits, invoices, and contracts
• Primarily remote, with in-office attendance required once per week or as directed by management

Part-Time Events Bookkeeper, Contract Administrator

Graphics Designer

• Collaborate and assist on the conceptualization and visual development of projects in partnership with the creative team
• Create original or assist with visual assets, standalone graphics, and layouts tailored to various platforms and audiences
• Source imagery and supporting visuals from archives or online repositories
• Translate complex ideas into clean, engaging, and accessible visual communications
• Manage multiple design projects simultaneously, ensuring timely delivery and alignment with brand standards
• Provide strategic design input and creative direction when needed
• Support marketing and communications efforts with high-quality, on-brand visual content
• Participate in feedback sessions and incorporate revisions with a solutions-oriented mindset
• Perform other related duties and special projects as assigned
• Assist with website updates across SoLa Impact, SoLa Beehive Events, Social Impact, and the SoLa Foundation

Part-Time Events Bookkeeper, Contract Administrator

Junior Graphic Designer