Manages the distribution of opportunities posted on bid posting sites
Downloads and distributes documents to sales as requested
Forwards amendments and additional information
Maintains a tracking file of all bids
Uploads bids to bid posting sites
Prepares, verifies and submits contractual reports accurately and on time
Develops and maintains relationships with contracting authorities
Provides support for internal and external audits related to the Public Sector
Assists in maintaining a comprehensive inventory of Public Sector contracts
Provides support for marketing activities related to Public Sector contracts
Performs tasks to support contract compliancy aligned with contractual requirements
Supports initiatives to automate processes for efficiency
Maintains a comprehensive understanding of key internal compliancy tools such as Procurement Program and Pricing Engine
Executes individual tasks required to support each contract
Maintains accurate and current information in Procurement Programs and conducts audits to ensure 100% accuracy
Updates SPE with current price files
Conducts periodic check-ins with specific vendors
Assists with internal audits to test system rules and adherence to established processes
Participates in training sessions to support adoption of internal compliancy tools
Assists in the creation of detailed process documents for on-demand reference
Compiles reports for Public Sector on demand requirements
Assists with special projects
Assists in the resolution of customer and system issues
Participates in contract management reviews with Public Sector customers and partners
Prepares material and participates in customer and vendor meetings
Works closely with Senior Contracts Public Sector Programs Team Administrators to ensure execution of specific contractual tasks
Builds and develops relationships with both internal and external customers
Educates and promotes contract vehicles to increase utilization
Contributes content to facilitate optimal sharing of contracts and processes with the Public Sector sales teams
Communicates effectively with all stakeholders
Provides guidance to customers and sales team regarding processes to leverage specific contracts
Provides in-depth support of strategic contracts
Assists and responds to internal and external requests

Requirements

Post-secondary Diploma or Degree, or equivalent experience
Strong written and verbal communication skills
High-level commitment to exceptional customer service and relationship building
Quick learner with strong problem solving and analytical skills
Excellent organization skills and the ability to multi-task
Self-motivated, with ability to work individually and in a team environment
Proficiency with Microsoft Office/Office 365 tools
Experience working with SFDC considered an asset
Bilingualism (English/French) is required.

Benefits

Medical and Dental Care
Employee & Family Assistance Program
RRSP/DPSP Retirement Savings Plan with Company Matching
Life and Disability Insurance
Vacation and Sick Leave
Holidays
Parental Leave
Volunteer Days
Bereavement Leave
Employee Discount Program

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

contract managementcomplianceauditingreportingprocess automationinventory managementbid managementdata analysiscustomer servicerelationship management

Soft Skills

communicationproblem solvinganalytical skillsorganizationmulti-taskingself-motivationteamworkcustomer relationship buildingadaptabilitytraining facilitation

Certifications

Post-secondary DiplomaDegree