SMUD

C-Suite Executive Assistant

SMUD

full-time

Posted on:

Location Type: Hybrid

Location: Sacramento • California • United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $94,182 - $124,800 per year

About the role

  • Provides administrative, analytical, and technical support to assigned executive staff.
  • Researches, drafts, and prepares various written materials including correspondence, memoranda, draft and final versions of departmental directives or procedures, and reports.
  • Provides general administrative support by preparing and maintaining calendars, including the scheduling of appointments and meetings.
  • Coordinates meeting room and material set-up, including audio-visual and catering requirements.
  • Negotiates contracts for outside facilities.
  • Prepares and ensures accuracy of departmental administrative and analytical information in presentation format to ensure that SMUD reporting is accurate and timely; prepares oral and written presentation materials to present business cases, results of studies, reports of department planning, budget status, and related reports.
  • Plans, coordinates and prepares for Board Committee meetings.
  • Ensures all Board Committee deadlines are met.
  • Edits Board Committee packets for accuracy and includes relevant board policies and reports prior to distribution.
  • Coordinates activities with, and serves as liaison to, the Human Resources, Diversity and Inclusion department.
  • Ensures completion of all documents, reviews and reports.
  • Follows delegation of authority to approve various documents and processes on behalf of executives, including travel, events, and projects.
  • Acts as liaison between the Executive team and staff, outside agencies, vendors, contractors, customers, and others.
  • Screens telephone calls and mail, disseminates information from executives, handles complaints, initiates and tracks action items and, follows up on actions to be taken.
  • Supports the overall achievement and completion of department projects; assists in planning, reviewing and conducting work activities and researching required project information associated with department internal/external projects in accordance with established task objectives and schedule as outlined in the project plan/contract.
  • Provides back up to other Executive Assistants and Manager, Executive Office, when necessary.
  • Performs other duties as required.

Requirements

  • Three or more (3+) years in an administrative position supporting a senior leader and/or executive.
  • Knowledge Of Principles and practices of administrative and/or technical area to which assigned
  • Principles and practices of intermediate analytical research and project coordination
  • Modern office equipment, methods, procedures, and computer hardware and software
  • Techniques and principles of effective interpersonal communication.
  • Principles and methods of business letter and report writing.
  • Principles and practices of workplace safety.
  • Pertinent local, State and Federal laws, codes, ordinances, policies, rules and regulations.
  • General functions and objectives of municipal government.
  • Research methods and techniques
  • Computer software, including word processing, database, spreadsheet and accounting applications.
Benefits
  • free covered parking on site
  • EV charging (parking)
  • CalPERS retirement benefits

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
administrative supportanalytical researchproject coordinationbusiness letter writingreport writingpresentation preparationcontract negotiationdocument reviewcalendar managementmeeting coordination
Soft skills
interpersonal communicationorganizational skillsattention to detailtime managementproblem-solvingteam collaborationcustomer serviceadaptabilityconflict resolutioninitiative