Smartcat

Executive Assistant

Smartcat

full-time

Posted on:

Location Type: Remote

Location: Costa Rica

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Job Level

Junior

About the role

  • Own and independently manage the CEO’s calendar, inbox and travel arrangements
  • Prioritize, triage, and draft email responses; flag key messages and forward to relevant internal stakeholders
  • Coordinate hiring processes for leadership roles handled by the CEO
  • Prepare briefing notes, background summaries, and context for key meetings
  • Upon request: search, analyze, and extract actionable information regarding technology and language market dynamics and changes, competitor landscape, etc.
  • Manage and contribute to special projects as needed
  • Support personal administrative tasks and errands as needed

Requirements

  • Fluency in English, both spoken and written
  • 1+ years prior experience in a similar (administrative) role
  • Outstanding organizational, time management and multitasking skills, strong attention to detail
  • Proficient in G-suite tools: Google Calendar, Google Sheets, Gmail, etc.
  • Strong analytical skills: ability to critically assess options and make responsible choices.
  • Strong communication skills: ability to interact with various stakeholders and adjust the tone accordingly
  • High discretion, loyalty, and proactive attitude
  • Someone passionate about the company’s mission and eager to contribute
  • Comfortable with ambiguity and self-managing in a highly intense startup environment
  • Experience with Greenhouse, Slack, Notion, Miro is a plus
  • Ability to work in EST timezone
Benefits
  • Fully remote team
  • Be part of an AI Native Organization
  • Innovating a $100 Billion industry
  • Join the rocketship to scale-up 10x and beyond together
  • Smartcat Culture: Where Diversity Meets High Performance
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative experienceanalytical skillstime managementmultitaskingattention to detail
Soft Skills
organizational skillscommunication skillsdiscretionloyaltyproactive attitude