Accounts Payable Accountant
Wolfe, LLC
ERPOracle
Accounts Payable Specialist
Smart Care
full-time
Posted on:
Location Type: Remote
Location: Remote • Illinois • 🇺🇸 United States
Visit company websiteJob Level
Junior
Tech Stack
ERP
About the role
- Produce reports and manage Excel documents for data/tracking.
- Verify invoices against purchase orders in BuildOps and reconcile receipts with vendor bills.
- Ensure goods/services were received before issuing payments to vendors and confirm amounts to safeguard profitability.
- Confirm/verify vendor bill discrepancies and verify item prices in inventory database.
- Assist with tracking asset transactions for monthly asset reconciliation and track company certificates of insurance (COIs).
- Assist with year-end audit process and support month-end preparation and truing up of accounts.
- Reconcile credit card statements, secure receipts, and clarify questionable invoice items or approvals.
- Assemble and review vendor and subcontractor invoices; process bi-weekly check runs and maintain payment records.
- Track early pay discounts, manage larger accounts’ credit programs, and secure vendor credits for returns/core charge refunds.
- Support ERP system process refinement and ensure contiguous flow of information from operations to accounting.
- Cross-train and support Accounts Receivable: invoicing, collections, cash application/deposits; process customer credit card payments and customer portal backup/support.
Requirements
- 1-3 years of general accounting experience.
- 1-3 years of experience working with accounts receivable and accounts payable.
- Associate or bachelor’s degree in accounting or related field preferred.
- Sage Intacct experience preferred.
- Proficient in Microsoft Excel with experience in formulas and pivot tables.
- Experience using BuildOps to verify invoices against purchase orders.
- Ability to reconcile receipts, vendor bills, and credit card statements.
- Experience processing bi-weekly check runs and managing payment records.
- Strong written and verbal communication skills; collaborative and self-motivated.
- Proactive, efficient multi-tasker; adaptable to dynamic environments.
- Ability to lift up to 15 pounds; ability to travel up to 25%.
ATS Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
general accountingaccounts receivableaccounts payableinvoice verificationreceipt reconciliationcredit card statement reconciliationbi-weekly check runspayment record managementdata trackingfinancial reporting
Soft skills
written communicationverbal communicationcollaborationself-motivationproactivityefficiencymulti-taskingadaptability
