People Operations Specialist – On-Site
Silver Air Private Jets
full-time
Posted on:
Location Type: Office
Location: Santa Barbara • California • United States
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Salary
💰 $25 - $28 per hour
About the role
- Prepare and coordinate offer letters, employment agreements, and onboarding documentation for new hires
- Support new hire onboarding, including paperwork collection, orientation scheduling, and system setup coordination
- Maintain and update employee records and HR databases within Rippling (HRIS) and internal systems
- Coordinate interview scheduling, candidate communications, and recruiting logistics through Pinpoint (ATS)
- Assist with benefits administration paperwork and employee support inquiries
- Help manage HR documentation, compliance files, and personnel records
- Maintain internal People Operations workflows and tracking systems in Monday.com and SharePoint
- Coordinate internal meetings, interviews, and team calendars for the People Operations department
- Assist with employee communications, HR announcements, and document distribution
- Order and coordinate team lunches, office supplies, and basic office support needs
- Support general administrative tasks for the Chief People Officer and People Operations team
- Ensure data accuracy, organization, and operational consistency across HR systems and records
Requirements
- Exceptionally detail-oriented with a strong focus on accuracy, organization, and documentation quality
- Highly organized; able to keep files, records, and databases clean, structured, and consistently updated
- Strong administrative discipline with the ability to track tasks, follow up on loose ends, and maintain operational order
- Excellent at managing paperwork, forms, onboarding packets, and HR documentation with precision
- Comfortable maintaining and auditing employee records, recruiting data, and HR systems for completeness and accuracy
- Strong time management skills with the ability to prioritize multiple administrative tasks and deadlines
- Professional written and verbal communication skills when coordinating with candidates, employees, and leadership
Benefits
- Unlimited PTO for full-time Team Members
- Fully paid health insurance coverage for you and your family (full-time Team Members)
- Generous personal development and employee assistance programs
- Top-of-the-line equipment (Apple, Microsoft, Dell, Lenovo, etc.)
- Flexible leadership team
- You have the flexibility to make your own hours while earning commissions.
- Pet insurance
- 401k/Roth with a 5% match on day one of hire.
- HSA, FSA, and dependent care savings accounts
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
HRISATSdata accuracydocumentation qualityemployee records managementbenefits administrationonboarding coordinationcompliance managementadministrative taskstask tracking
Soft Skills
detail-orientedorganizational skillsadministrative disciplinetime managementcommunication skillstask prioritizationfollow-upoperational consistencyteam coordinationproblem-solving