Sift

Executive Assistant

Sift

full-time

Posted on:

Location Type: Hybrid

Location: El Segundo • California • United States

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Salary

💰 $75,000 - $107,000 per year

About the role

  • Own and proactively manage complex, dynamic calendars for the CEO and CTO: scheduling, resolving conflicts, and protecting time for deep work
  • Coordinate all domestic and international travel: flights, accommodations, ground transport, and detailed itineraries
  • Serve as the communication hub between the CEO, CTO, and the broader team: tracking action items, driving follow-through, and ensuring nothing slips
  • Conduct research to inform executive decisions: vendors, markets, customers, events, and more
  • Prepare meeting agendas, briefing materials, and follow-up summaries
  • Manage vendor relationships, office operations, and ad hoc logistics (swag, catering, facilities, events)
  • Support investor relations, customer visit coordination, and external-facing events
  • Take on special projects that improve how Sift operates: no task is too big or too small

Requirements

  • 2+ years of experience as an Executive Assistant or in a similar operational support role, ideally at a startup
  • Experience supporting multiple C-suite executives simultaneously
  • Exceptional organizational skills: you don't miss things, and you have systems to make sure of it
  • Strong written and verbal communication; comfortable corresponding with investors, customers, and partners on behalf of executives
  • Highly proficient in G Suite (Gmail, Calendar, Docs, Sheets) and Slack
  • Proactive and assertive: you anticipate, you follow up, and you get things done
  • Discreet and trustworthy with sensitive and confidential information
Benefits
  • Equity
  • Benefits 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementtravel coordinationresearchmeeting preparationvendor managementlogistics managementproject management
Soft Skills
organizational skillswritten communicationverbal communicationproactiveassertivediscretiontrustworthiness