Executive Assistant
Siemens Healthineers
full-time
Posted on:
Location Type: Hybrid
Location: Palo Alto • California • United States
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Salary
💰 $70,020 - $96,272 per year
About the role
- Organizes office administration, in support of an assigned Executive, Head or Manager
- Manage calendar effectively
- Coordinate all travel arrangements for smooth and efficient travel
- Prepare and submit all expense reports in a timely manner
- Respond and resolve all internal requests promptly and efficiently
- Collaborate with senior leadership to organize and align strategic priorities
- Identify and manage critical issues that require the VP’s attention and have organizational impact
- Shape agendas by understanding key priorities and initiatives across the M&S organization
- Oversee the VP’s communication strategy with senior managers, ensuring consistent and impactful messaging
- Develop and refine high-volume communication processes, including drafting and collaborating with corporate resources
- Represent the VP within the internal M&S organization and the greater Varian organization, communicating key priorities, decisions, and action items
- Ensure integration processes such as leadership offsites, strategic planning sessions, business reviews, and portfolio-related meetings run seamlessly
- Support strategic planning efforts by providing connectivity between the VP and senior management
- Push the VP agenda forward, tracking priorities and determining when to say "No" to ensure optimized focus
- Own or identify areas for special projects on behalf of the VP and senior leadership
- Lead large, complex projects with tight deadlines, ensuring timely delivery and measurable outcomes
Requirements
- Bachelor’s degree in Business Administration, Marketing, Communications, Business Management, or Finance
- Broad understanding of product management concepts, including product lifecycle management, risk management, stakeholder management, and performance tracking
- Fundamental understanding of P&L statements and ability to evaluate ROI to support sound resource allocation decisions within M&S
- Executive presence with the ability to communicate and influence effectively at all levels of the organization
- High-level interpersonal skills, including listening, tact, diplomacy, negotiation, and emotional intelligence
- Experience representing senior leaders in internal forums
- Ability to think strategically while navigating complex organizational dynamics
- Strong decision-making and judgment capabilities under tight and shifting deadlines
- Proven ability to manage large, complex projects with cross-functional impact
- Demonstrated capability in prioritizing and executing multiple initiatives simultaneously
- Strong relationship and team-building skills, fostering collaboration across diverse teams
Benefits
- medical insurance
- dental insurance
- vision insurance
- 401(k) retirement plan
- life insurance
- long-term and short-term disability insurance
- paid parking/public transportation
- paid time off
- paid sick and safe time
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
product managementproduct lifecycle managementrisk managementstakeholder managementperformance trackingP&L statementsROI evaluationresource allocation
Soft skills
executive presencecommunicationinfluenceinterpersonal skillslisteningtactdiplomacynegotiationemotional intelligencedecision-making
Certifications
Bachelor’s degree in Business AdministrationBachelor’s degree in MarketingBachelor’s degree in CommunicationsBachelor’s degree in Business ManagementBachelor’s degree in Finance