Executive Secretary
Shaw Industries
full-time
Posted on:
Location Type: Office
Location: Los Angeles • California • United States
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About the role
- Provide essential administrative support to Shaw’s senior leaders, ensuring efficient scheduling, travel coordination, expense processing, and meeting preparation.
- Type letters, inter-office correspondence, narrative and statistical reports.
- Independently prepare correspondence and recurring reports for sales leaders.
- Arrange sales meetings and events.
- Coordinate customer events.
- Receive and screen visitors and telephone calls.
- Ability to perform secretarial duties with speed and accuracy with little supervision.
- Handle incoming/outgoing correspondence.
- Requisition supplies, furniture, and equipment.
- Maintain organizational structure for portions of the Residential Retail sales force.
- Coordinate meals for group meetings.
- Ensure that needed spreadsheets/reports and tracking information are keyed on a daily, weekly, or monthly basis.
- Work closely with Senior Management, scheduling meetings, etc.
- Make travel arrangements.
- Process and submit expense reports.
- Work at markets as requested by management.
Requirements
- Minimum 3 years Administrative experience required
- Proficient in MS Office.
- Must have excellent computer, communication, oral, and written skills
- Must be courteous and pleasant with both visitors and callers.
- Must be able to comprehend and analyze written reports.
- Must be able to communicate and interact effectively in a verbal and written fashion.
- Possess excellent time-management and organizational skills.
- Ability to be a team player.
- Possess excellent interpersonal skills and the ability to communicate effectively with all levels of personnel.
- Ability to work well under pressure.
- Excellent telephone skills and manners
- Ability to exercise independent judgment in prioritizing workload.
- Must have a good aptitude for computer and other office machinery
Benefits
- Health insurance
- 401(k) matching
- Paid time off
- Remote work options
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportschedulingtravel coordinationexpense processingreport preparationcorrespondencedata entrytime managementorganizational skillscomputer aptitude
Soft skills
communication skillsinterpersonal skillsteam playercourteouspleasant demeanorindependent judgmentability to work under pressureverbal communicationwritten communicationanalytical skills