SewerAI

Recruitment Coordinator

SewerAI

full-time

Posted on:

Location Type: Hybrid

Location: Walnut Creek • California • United States

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Salary

💰 $82,000 - $92,000 per year

Job Level

Junior

About the role

  • Coordinate interview scheduling across multiple calendars, time zones, and stakeholder groups
  • Communicate with candidates professionally and promptly; ensure a high-touch, polished experience
  • Prepare interview details (Zoom links, onsite logistics, etc) and send confirmations/reminders
  • Track candidate progress through the interview process and help keep processes moving
  • Create/edit templates for candidate communications
  • Coordination and ownership of recruiting matrix and reporting.
  • Reference Checks when needed.
  • Post roles across job boards, LinkedIn, and our careers page; manage reposting/refreshing as needed
  • Maintain clean pipeline data in our ATS (stages, notes, tags, disposition reasons)
  • Support the Senior Recruiter with candidate outreach coordination and follow-ups
  • Assist with collecting candidate feedback in a timely manner
  • Coordinate onboarding logistics for new hires (ordering new hire equipment, start date confirmations, initiate background checks and other pre-boarding steps, mailing out new hire kits)
  • Partner with hiring managers and People Ops to ensure new hires are set up for a smooth Day 1 experience
  • Help organize onboarding materials
  • Support light office operations: welcoming visitors/candidates, coordinating conference rooms, and keeping shared spaces organized
  • Assist with ordering office supplies/food
  • Assist with occasional in-office tasks (mail/packages, supplies, basic coordination for office meetings & team onsite days, scheduling coordination with Co-Founders & Leaders)
  • Over time, take on responsibility to recruit select entry-level roles (coordinating screens, supporting offer process, and maintaining pipeline health)
  • Opportunities to proactively source candidates
  • Support HR & Recruiting projects such as process improvements, templates, reporting, and candidate experience initiatives

Requirements

  • 1–3 years of experience in recruiting coordination, HR/People Ops, scheduling, or administrative support (or equivalent)
  • Strong attention to detail and comfort juggling multiple priorities
  • Clear, professional written and verbal communication
  • High accountability and follow-through—you like closing loops
  • Comfortable using an ATS and Google Workspace (Docs/Sheets/Calendar); quick to learn new tools
  • Positive, helpful presence—candidates and teammates enjoy working with you
Benefits
  • Medical, Dental, Vision, Basic Life, 401(k), and more
  • Unlimited PTO
  • Tools and resources to support success
  • Competitive compensation with high-growth potential
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
recruiting coordinationcandidate outreachinterview schedulingpipeline managementreference checksonboarding logisticscandidate experience initiativesprocess improvementsreportingtemplate creation
Soft Skills
attention to detailcommunicationaccountabilityfollow-throughorganizational skillspositive presencemultitaskingprofessionalismteam collaborationcustomer service