Serv Recruitment Agency

Executive Assistant

Serv Recruitment Agency

full-time

Posted on:

Location Type: Hybrid

Location: Enderby • Canada

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About the role

  • Manage and maintain the Founder’s email inbox (Outlook), including prioritization, drafting responses, and flagging urgent matters
  • Coordinate and optimize complex business and personal calendars
  • Schedule meetings, calls, travel, and appointments with precision
  • Prepare meeting agendas, materials, and follow-up action items
  • Act as gatekeeper while maintaining strong professional relationships
  • Draft polished communications in the Founder’s voice
  • Oversee daily administrative tasks to ensure operational efficiency
  • Manage documentation, contracts, and confidential records
  • Assist with reporting and document preparation
  • Coordinate internal communications between departments
  • Help build and refine systems as the company scales
  • Work alongside the Bookkeeper using Sage for expense tracking and financial documentation support
  • Process and reconcile expenses
  • Assist with invoice coordination and payment tracking
  • Support reporting and financial documentation as needed
  • Manage personal calendar commitments and scheduling
  • Coordinate appointments, reservations, and personal logistics
  • Support special projects and ad hoc executive requests
  • Collaborate closely with the Founder’s Personal Assistant to ensure seamless coverage
  • Work closely with the Front Desk to manage guest experiences and meeting logistics
  • Support internal team coordination
  • Help improve administrative systems and workflows as the company grows
  • Support ongoing digital transformation and automation initiatives

Requirements

  • 5+ years supporting senior executives in fast-paced, high-growth, or high-performance environments
  • Proven ability to operate as a strategic partner, not just an administrative supporter
  • Mastery of organization, prioritization, and time management
  • Outstanding written and verbal communication skills
  • Strong business acumen — able to distill complex information into actionable insights
  • High proficiency in Google Suite, Asana, Notion, or similar project management tools
  • Discretion, judgment, and professionalism in handling sensitive information
  • A proactive, solution-oriented mindset with strong critical thinking skills
  • Experience in manufacturing, industrial operations, healthcare, wellness, or high-performance organizations is considered an asset.
Benefits
  • Competitive and commensurate with experience.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
email managementcalendar coordinationmeeting schedulingdocument managementexpense trackingreportingfinancial documentationinvoice coordinationadministrative task managementdigital transformation
Soft Skills
organizationprioritizationtime managementwritten communicationverbal communicationbusiness acumendiscretionjudgmentprofessionalismcritical thinking