Sequoia Ecological Consulting

Proposal Coordinator

Sequoia Ecological Consulting

full-time

Posted on:

Location Type: Hybrid

Location: Walnut Creek • California • United States

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Salary

💰 $85,000 - $95,000 per year

About the role

  • Supporting Marketing Director and team with all aspects of proposals and marketing collateral
  • Managing proposal processes from start to finish with strategic direction and review input
  • Working on coordination and development of creative, compelling proposals, and other tasks
  • Responding to Expressions of Interest (EOIs) or Requests for Qualifications (RFQs)
  • Leading the pursuit process from kick-off meetings through the production of client response templates
  • Updating Airtable and Deltek opportunities databases in real time
  • Reviewing solicitation documents and building proposal outlines
  • Leveraging Deltek Vantagepoint and Artificial Intelligence tools to increase efficiency
  • Coordinating with the Pursuit Team and managing information essential for proposals
  • Creating and maintaining organization of Sequoia photo and graphic assets

Requirements

  • Bachelor's Degree (Marketing, English, Business Administration or Engineering related)
  • Proficiency with MS Office applications and Adobe Creative Suite (InDesign, Photoshop)
  • Experience working in Deltek and Airtable preferred
  • A minimum of 5 years of experience coordinating, scheduling, editing, and producing proposals, statement of qualifications, reports, pre-qualifications, or presentations
  • At least 2 years supporting an environmental or AEC firm
  • At least 2 years working in a proposal coordinator role
  • Excellent English verbal and written communication skills
  • Experience leveraging Artificial Intelligence tools such as ChatGPT and Responsive RFPIO a plus
  • Excellent organizational skills and time management in a fast-paced environment
  • Excellent attention to detail and accuracy of work is essential
  • Ability to work under multiple tight deadlines and respond to last minute requests and compressed production schedules
  • Ability to take initiative and exercise commitment and dedication while working independently or with a team
  • Ability to show initiative and examples of creativity
  • Ability to work under pressure and under own initiative
  • Clear and thorough communication style
  • Night shift work consistent with pacific time required.
Benefits
  • Collaborative employee-forward working environment
  • Professional development support
  • Commitment to equality, diversity, inclusion & belonging
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
proposal coordinationeditingproducing proposalsstatement of qualificationsreportspre-qualificationspresentationsattention to detailtime managementcreative development
Soft Skills
communication skillsorganizational skillsinitiativecreativityability to work under pressurededicationteamworktime managementadaptabilityproblem-solving
Certifications
Bachelor's Degree in MarketingBachelor's Degree in EnglishBachelor's Degree in Business AdministrationBachelor's Degree in Engineering