Sepsis Alliance

Executive Assistant, Board Liaison

Sepsis Alliance

contract

Posted on:

Location Type: Remote

Location: California • United States

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Salary

💰 $20 - $30 per hour

About the role

  • Serve as the CEO’s right hand for task management, follow-up, and execution support.
  • Maintain systems to track action items, deadlines, and commitments stemming from meetings and communications.
  • Proactively flag outstanding items and coordinate follow-up with internal and external stakeholders.
  • Prepare briefing materials, agendas, presentations, and background documents.
  • Support travel coordination and expense documentation as needed.
  • Assist with data entry and updates to executive dashboards, trackers, or databases.
  • Field and triage inbound requests to the CEO, ensuring clear communication and appropriate follow-through.
  • Coordinate all Board of Directors, Advisory Board, and committee operations, including agendas, materials, meeting logistics, and minute-taking.
  • Track board terms, roles, contact information, and governance documentation.
  • Support onboarding of new board members and ongoing governance compliance.
  • Communicate regularly with the Board Chair and committee leadership.
  • Maintain organized board files within SharePoint or a designated board portal.
  • Support cross-functional administrative needs tied to CEO-led initiatives and board priorities.
  • Track strategic deadlines and upcoming milestones and surface risks or timing concerns.
  • Coordinate logistics for executive retreats, off-sites, and leadership meetings.
  • Provide ad hoc project support during high-volume or peak planning periods.

Requirements

  • 3–5 years supporting C-level executives and/or nonprofit boards.
  • Strong executive coordination and follow-through skills (distinct from calendar management).
  • Excellent written and verbal communication skills.
  • Exceptional organizational skills and ability to manage competing priorities remotely.
  • High degree of discretion, professionalism, and attention to detail.
  • Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint) and Zoom.
  • Alignment with Sepsis Alliance’s mission and values.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data entryexecutive dashboard updatesmeeting logisticsminute-takinggovernance complianceproject supporttask managementaction item trackingdeadline managementpresentation preparation
Soft Skills
executive coordinationfollow-throughwritten communicationverbal communicationorganizational skillsdiscretionprofessionalismattention to detailability to manage competing prioritiesstakeholder communication