Schaeffler

Assistant, Secretary

Schaeffler

full-time

Posted on:

Location Type: Office

Location: Wooster • Ohio • United States

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Job Level

Junior

About the role

  • Provide autonomous administrative support for a dedicated team or Manager in the organization.
  • Organize the office, assist to optimize procedures, sort and distribute communications (i.e. inbound/outbound correspondence, visitors, effective information flow).
  • Handle administrative requests and queries, and organize/schedule appointments, plan meetings and take minutes.
  • Take over time and travel management, and/or travel expenses for team members or Manager.
  • Coordinate with other departments, and/or maintain relationships with external parties as involved (i.e. suppliers, customers, authorities).
  • Create and update records to ensure accuracy and validity of information, and assist in the preparation of qualified reports or presentations.

Requirements

  • Relevant educational background or vocational training in administration, office management, or a related field.
  • 1 to 3 years of experience as an administrative assistant, secretary, or in a similar role.
  • Strong proficiency in office software (e.g., Microsoft Office Suite: Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and multitasking skills, with the ability to work independently and manage time efficiently.
  • Effective communication skills, both written and verbal, for handling internal and external correspondence.
  • Familiarity with maintaining records and databases, ensuring accuracy and confidentiality of information.
  • Good interpersonal skills to coordinate with different departments and maintain professional relationships with external partners such as suppliers, customers, and authorities.
  • High level of discretion and reliability in handling sensitive information.
  • Applicants must be authorized to work in the US without employment visa or other sponsorship.
Benefits
  • Health insurance
  • 401(k) matching
  • Flexible work hours
  • Paid time off
  • Professional development opportunities
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportoffice managementrecord keepingdatabase managementtravel managementreport preparationschedulingminutes takingcorrespondence handlingprocedure optimization
Soft Skills
organizational skillsmultitaskingindependencetime managementeffective communicationinterpersonal skillsdiscretionreliability