Admin Support Specialist – Remote
ScaleSource
full-time
Posted on:
Location Type: Remote
Location: Costa Rica
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Salary
💰 $1,250 - $1,500 per month
About the role
- Manage and prioritize complex calendars across multiple time zones
- Prepare agendas, meeting notes, and follow-ups
- Ensure the executive is organized, prepared, and focused on high-impact work
- Handle internal and external communication on behalf of the executive
- Follow up with team members, clients, and partners to ensure completion
- Track tasks, projects, and deadlines across teams
- Coordinate execution and ensure nothing falls through the cracks
- Maintain and improve SOPs, workflows, and documentation
- Manage invoices, expenses, and basic bookkeeping support
- Organize files, documents, and internal systems
Requirements
- 3+ years supporting a C-level executive (CEO, founder, or equivalent)
- 3+ years managing complex calendars, meetings, and scheduling across time zones
- 2+ years handling invoicing, expenses, or basic bookkeeping support
- 3+ years creating SOPs, documentation, or improving internal workflows
- 2+ years managing communication on behalf of an executive
- 3+ years coordinating teams, following up consistently, and ensuring deadlines are met
- Reliable computer and internet connection
- Ability to handle calls during your shift
- Comfortable using remote tools (email, CRM, internal platforms)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementmeeting coordinationinvoicingexpense managementbookkeepingSOP creationdocumentationworkflow improvementtask trackingproject management
Soft Skills
organizational skillscommunication skillsprioritizationattention to detailreliabilityteam coordinationfollow-uptime managementadaptabilityproblem-solving